Administrative Assistant (Temp to Hire)

Description

About The Role

Red Envelope Consulting is seeking a front office Administrative Assistant (temporary assignment, with the potential to transition into a permanent role) to join our client on the North side of Indianapolis.  

The Administrative Assistant plays an important role in ensuring our client's office runs smoothly in addition to providing a high-level of hospitality for our client's team and all external contacts. Additionally, this position will support all office and facility-related needs as well as additional team support as needed. Representing our client through all communication and interactions, you will support an environment where our client's team excels!

Hospitality/Office Ambassador

• Act as the first point of contact in greeting visitors as they enter the office while creating a high level of hospitality and attention to detail.
• Answer incoming calls, greeting callers, providing information, transferring calls and/or taking messages as necessary.
• Build loyalty with guests and co-workers by creating a gracious and welcoming environment in all interactions.
• Manage coordinate and communicate with facility related vendors.
• Assist with employee-related events, i.e. ordering gifts, distributing cards, talent and culture events, office moves and set up.
• Prepare for new hires by organizing new office, ordering supplies, activating parking and office suite fob, coordinating computer set-up, and any other preparatory tasks.
• Manage scheduling, preparation, and cleanup of conference rooms and social hub.
• Monitor, order, and stock office supplies, beverages, snacks, coffee maker, and other supplies needed.
• Arrange, organize, and keep stock count of storage room supplies.
• Order meals and catering service for company meetings and lunches.
• Open and review all incoming mail; make deliveries as needed; office related errands as needed.
• Maintain an overall “crisp” office environment.

Administrative Support

• Book, manage, and track travel details as needed.
• Notarize documents as requested.
• Manage Concur expense reporting
• Proactively plan, organize, and implement events such as meetings and luncheons.
• Complete correspondence including email, memos, mail and shipping services.
• Support administrative team with special projects and back up as needed.
• Update reports, run reports, system updates, roll out new modules, and general data entry.
• Manage IT support for conference rooms, wi-fi, and troubleshoot any other technology issues office wide.
• Bachelor’s degree is highly desired with at least 2 years of hospitality/administrative experience.
• Highly proficient in MS Word, Excel and PowerPoint
• Must have a high attention to detail and a strong ability to multitask in a fast-paced environment.
• Ability to switch gears in a moment’s notice.
• This position is in office M-F between the hours of 8:30AM – 5PM.

Requirements

Job Type: Temporary to possible Permanent Role

Qualified candidates must be legally authorized to be employed in the United States.

Red Envelope Consulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.