Administrative Assistant II (13th Judicial Circuit)

This platform is solely for advertising jobs. To apply, please submit a cover letter, resume, and the Current State of Florida Application and Addendum (available at www.fljud13.org  ) in one PDF file to recruiting@fljud13.org. All three documents are essential for your application to be considered.

Position Title: Administrative Assistant II

County Funded Position

• Department: Mediation & Diversion Services

Annual Salary: $40,867.56

Position #: 000168

FLSA Status: Included

Pay Grade: 27

SUMMARY: Provide administrative support to the Mediation & Diversion department, including but not limited to maintenance of file systems, logging and recording files and compiling information. 

Minimum Qualifications:

• EXPERIENCE: Three years of related experience.
• EDUCATION:  Bachelor degree in legal studies, public/business administration, criminology, social work or similar field.
• SUBSTITUTIONS: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year- for-year basis.

Essential Duties:

• Enter case data to generate documents for mediated agreements. Forward original agreements to judges for review and signature.  Cover the reception desk on a rotating basis to maintain cohesive coverage at all times. Greet and screen the public, attorneys and mediators.
• Print a daily docket to assist with the appearance of parties, attorneys, and mediators for daily mediation conferences. Prepare mediators for scheduled events. Collect mediation fees, prepare receipt and record mediation fees. 
• Receive, sort and route documents. Review, research and edit documents. Review case records, close out mediated cases. Refer self-represented litigants to case managers. Answer phones and provide telephonic customer service.
• Prepare manuals/documents per the request of the department director.

Knowledge, Skills And Abilities:

• Skilled in the use of Microsoft Office products, including Word. 
• Ability to work collaboratively within department, other AOC departments and stakeholders.
• Ability to work independently and meet deadlines. 
• Ability to organize complex data and information. 
• Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments. 
• Ability to exercise discretion in handling sensitive information. 
• Incumbent must be professional in all regards.

Benefits Package:

Paid time off and holidays, comprehensive health insurance and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, promotional opportunities, tuition-free college courses, participation in the Florida Retirement System (FRS), and 457 Tax Deferred Retirement Plan Parking subsidy may apply.

NOTICE: Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process, should be directed to (813) 272-6330.

This platform is solely for advertising jobs. To apply, please submit a cover letter, resume, and the Current State of Florida Application and Addendum (available at www.fljud13.org  ) in one PDF file to recruiting@fljud13.org. All three documents are essential for your application to be considered.