OPS Administrative Assistant - Pediatric Neurology

Classification Title:

Ops Administrative Assistant

Job Description:

The College of Medicine Pediatric Neurology division is currently recruiting for a full-time OPS Administrative Assistant. Join the team in supporting daily administrative functions of office operations.

Duties include:  

Calendar & Schedule Management

• Maintain and update the division-wide calendar with current and upcoming events.
• Send preliminary monthly invites and weekly calendars with updated leave information.
• Update on-call schedules and notify physicians of changes as needed.

Meeting Coordination

• Prepare agendas, send Outlook invites, and follow up with reminder emails.
• Attend division and faculty meetings to take and distribute meeting minutes.
• Support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication.

Leave & Clinic Coordination

• Process faculty, APP, and resident leave requests.
• Coordinate clinic closures and patient rescheduling with clinical staff.
• Maintain internal leave tracking logs and notify payroll for documentation.

Expected Salary:

$19.88 to $20.83 per hour; commensurate with experience

Minimum Requirements:

High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications:

• Administrative support experience including
• Outlook Calendar Management experience
• Hosting Zoom meetings
• Experience Taking meeting minutes

Special Instructions to Applicants: To be considered for this position, please include a cover letter, resume, and a list of professional reference with your online application form.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No