Administrative Assistant II

Department:

Office of Equity and Civil Rights

UMBC’s Office of Equity and  Civil Rights (ECR) is responsible for promoting and coordinating the University’s core values of inclusive excellence and equity, and has primary responsibility for managing UMBC’s efforts related to Title IX as well as other civil rights issues, including discrimination, harassment, hate and bias.

Position Overview:

This position will provide administrative, communications, and operational support to the Office of Equity and Civil Rights (ECR). This position requires the ability to work with confidential and highly sensitive information and maintain confidentiality in compliance with university policies, procedures, and federal and state laws/regulations.

Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $46,736 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles.  Tuition remission is also available. 

• What is it like to work at UMBC?  Check out Glassdoor or Indeed.
• For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available. 

Responsibilities:

• Managing calendars
• Scheduling, arranging, and making arrangements for meetings
• Composing, reviewing and tracking correspondence
• Providing proofreading and editing assistance
• Responding to routine inquiries regarding the work of Office of Equity and Civil Rights
• Receiving and screening telephone calls, voicemails, emails, and visitors
• Making all necessary travel arrangements and independently performing administrative follow-up and recordkeeping
• Managing, preparing paperwork, and maintaining records
• May be responsible for performing duties in payroll and procurement
• Assisting with the onboarding new Office of Equity and Civil Rights employees by helping them complete paperwork, secure IT equipment and a campus ID, obtain training on university systems, and connect with HR and parking staff as needed
• Helping the Office of Equity and Civil Rights employees offboard to ensure they return their IT equipment (e.g., laptops, monitors, keyboards, mouse, ID)
• Performing other duties as assigned.
• High School Diploma or GED
• Three (3) years experience providing administrative support
• Must have the ability to multi-task and have a keen attention to detail.
• Must act with discretion and ensure confidentiality of information.
• Strong writing, problem-solving, and interpersonal communication skills required.
• Demonstrated ability to work toward university goals and interests to include a demonstrated interest in fostering inclusive excellence.

Required Minimum Qualifications:  

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications: 

• Knowledge of discrimination, harassment, and/or hate/bias-related work.
• Knowledge of how to create and update website content and fulfill digital accessibility requirements.
• A background check will be required.
• Upload a cover letter and a resume.  
• UMBC offers a rich benefits package including the following for nonexempt regular employees.
• Generous Leave which includes accruing the following for full time positions:
• 14 Days of Annual Leave  (increases with years of service)
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

Background Screening Statement: Special Instructions to Applicants: Closing Date: Open Until Filled Benefits:

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary:

Pay Range 9 (minimum: $46,736 maximum: $61,906) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours: Full-time  Type: Regular FLSA Status: Nonexempt  Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.