Administrative Coordinator

Company Description

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

Job Description

The Administrative Coordinator provides secretarial and administrative support to the Office of the Chief Innovation Officer. Under the direction of the SVP, Chief Innovation Officer, the Coordinator is responsible for scheduling and maintaining the calendar for the heads of one or more designated departments, prepares correspondence and coordinates the day-to-day operations of the department.

• MAINTAINS CALENDAR AND SCHEDULE: Arrange meetings providing notification to participants and attendees. Prepares and distributes agenda in advance of meeting. Serves as recording secretary. Prepares and distributes minutes. Provides follow-up when necessary. Reserves rooms for meetings, arranging for room set-up and equipment as necessary. Maintains a current and accurate membership list of assigned committees. Maintains records of meetings. Handles all travel arrangements as required.
• PREPARES CORRESPONDANCE FOR DEPARTMENT HEAD: Drafts letters, reports, statistical data and memoranda as required. Prioritizes in order to meet deadlines when applicable. Assists with special projects, compiling materials for submission or distribution and responding to various parties as required. Prepares/drafts correspondence for department head. Develops reports, creating and modifying programs to meet the needs of department.
• RESPONSIBLE FOR DAY-TO-DAY OPERATION OF THE DEPARTMENT: Exercises initiative, judgement and knowledge within the scope of responsibilities of administrative, procedural and managerial details in day-to-day activity of the department.
• TRACKS TIME AND EXPENSES: Tracks expenses for the department head. Reconciles and processes monthly expenses. Collects and maintains time logs for employees as necessary. Processes check requests and expense reports consistent with organizational policy as required.

Additional Information

All your information will be kept confidential according to EEO guidelines.

• Compensation:
• Pay Range: $20.47 - $28.64
• Other Compensation (if applicable):
• Review the 2025-2026 UMMS Benefits Guide