Administrative Assistant, Film Music

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

This Administrative Assistant is a key member of the creative Film Music team reporting to the Senior Vice President of Film Music.  Administrative Assistant will be working in a fast paced, demanding work environment and be responsible for maintaining a smooth workflow for various key members of the Film Music team.

Essential Responsibilities:

• Heavy phone management, roll calls, provide notes for calls as requested
• Maintain & coordinate schedule for member stated above, compile & submit expense reports, create reports & materials for meetings
• Coordinate executive, project & scoring related travel and other administrative duties as needed
• Liaise daily with colleagues at record labels, publishers, music management companies, talent agencies, etc.
• Assist executive as needed with music research projects, music searches & collection of outside music submissions
• Research song information to complete clearance forms for licensing department
• Coordinate and distribute scripts, subsequent drafts/pages to department
• Assist in maintaining internal & external department distribution lists
• Work synergistically with other team members in maintaining and updating the department’s new music drive
• Maintain inventory of office supplies & shipping materials on a weekly basis
• Assist with creating and updating internal documents

Qualifications

Basic Requirements:

• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Word, Excel, and Outlook
• Proficient in iTunes and Mac 
• Excellent organizational skills, strong attention to detail, and proven ability to meet tight deadlines
• Ability to handle confidential and sensitive information with discretion

Desired Characteristics:

• 2+ years administrative experience ideally in the music for film or television industry
• Ability to multi-task, work, and prioritize tasks in a fast-paced office and maintain high attention to detail under deadline pressure
• Display knowledge and passion for music – different genres, decades, etc.
• Strong verbal and written communication skills; the ability to communicate effectively to all levels of employees and management
• Personable, team-oriented; have the ability to work with a variety of different personality-types
• Experience and knowledge of the music industry
• Proven ability to exercise discretion and integrity
• Self-starter, punctual
• Accountable; takes ownership and pride in their assignments and day-to-day tasks
• Must be flexible and wholly committed in approach and be able to amend hours as required to suit business needs

Additional Requirements:

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500-60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.