Junior Project Coordinator

About This Career Opportunity

Black & McDonald’s Southwest Ontario Service team is growing! If you are committed and collaborative professional looking to contribute to, and grow, as part of a hard-working, enthusiastic and innovative team, this opportunity is for you.

Working primarily within Black & McDonald’s existing client base in the Greater Hamilton area, the Junior Project Coordinator position is focused around supporting the plumbing and electrical department through safety & quality assurance activities, reporting, document creation & management, estimating support, project support and client coordination. This role requires strong communication and problem-solving skills, as well as the ability to coordinate and prioritize tasks effectively.

General duties & responsibilities include, but are not limited to:

• Manage the Cross Connection Control (Backflow Prevention), Thermogragphy (IR) and High-Voltage preventative maintenance programs. Including collecting data from the field, ensuring accuracy, updating reports and interaction with the relevant client or AHJ (authority holding jurisdiction) for submission/feedback.
• Suggest and champion improvements for PM programs, including utilization of new technologies for efficiency, analysis and improved accuracy.
• Assist Department Manager, Field Team Leads, and service coordinators with coordination and support of labour, service call prioritization, and scheduling of Preventative Maintenance and Projects.
• Coordinate with project team and service coordinators on upcoming project work, to ensure required resources, internally (peers, operations, manpower, field technicians, etc.) & externally (clients, suppliers, sub-contractors, consultants, authorities, etc.) are available.
• Assist project representatives, project managers and field team leads to ensure sold projects are delivered & executed safely, to quality standards and in a timely manner while keeping within scope and budget.
• Work with Operations team on proactive recommendations for clients, and help prepare technician recommendation estimates (#4s) and client facing documents
• Assist with/perform requisition of purchase orders, invoicing, insurance certificates, prepare notice of project, Form1000’s and other authority requirements (e.g. ESA, TSSA, MoL).
• Collaborate with external contractors and service providers to obtain quotes, schedule repairs, and ensure work is completed to high standards.
• Attend client/project sites as required to verify/execute work, liaise with clients/other divisions, support sales or client initiatives
• Analyse available information & data to help prepare client improvement strategies – help identify gaps & opportunities (client reviews)
• Responsible for solving problems and/or conflicts in a professional manner while maintaining open and timely communication with the customer.
• Preparation & management of project/technical documentation – sales, execution schedules, project close-out, equipment list updates, drawings/layouts, etc.
• Create & update drawings to assist with client asset management, as-built records and project sales
• Assemble safety boards, assist with safety plans & monitoring of related safety activity
• Assemble & prepare presentations through Microsoft PowerPoint
• Photo documentation & management
• Assist with asset management, labeling, planning
• Attend regular service sales & safety meetings
• Other duties as assigned

Competency Requirements

• Change orientation
• Advanced multi-tasking skills
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

Education Requirements

Post Secondary degree or diploma in any of the following or similar fields:

• Mechanical/Electrical engineering, Energy systems & sustainability,
• Construction & project management
• Technical trade(s) – HVAC/R, Electrician, Plumber, etc.

Work Experience Requirements

• 1-3 years’ experience in a related field is an asset
• Knowledge in Plumbing, Electrical, and HVAC/R an asset
• Security clearance requirements including criminal background check

Work Environment

• Southwest Ontario – Oakville (Halton) up to Orangeville, East of Woodstock, South to Niagara/Fort Erie
• Driving in this region to get to/from relevant sites
• Office – desk/computer, meeting rooms, back shop, sea containers
• Home – remote working, computer
• Client sites – mechanical rooms, process areas, roofs, warehouses, office spaces, classrooms, meeting halls, etc.
• Supplier facilities – parts, material pick-ups, warehouses, shops

Skills And Abilities

• General knowledge of the built environment (building/facility/process) mechanical, heating, cooling, plumbing, electrical, energy systems including related standards & good practice
• Proficient knowledge & understanding of organization & time management – ability to manage several activities concurrently often with tight timelines
• Organized and detail oriented; able to manage multiple priorities effectively
• Able to work independently and as part of a team in a fast-paced work environment
• Ability to be assertive while maintaining diplomacy and political awareness.
• Willingness to learn, grow, and take on new challenges
• Strong communications skills, both written and verbal
• Proactive problem-solver with a strong sense of accountability and follow-through.
• Valid G drivers license and willing/able to travel throughout Southwestern Ontario
• Proficient user of Office 365 software (e.g. Word, Excel, PowerPoint, Teams, etc.)

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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