Journals Production Manager

Job Summary:

This role is responsible for managing a portfolio of journals through the editorial/production process, by effectively using a combination of external and internal editorial resources to ensure cost-effective processing of content. This role concentrates on the timely production of journals content by working with authors, volunteers, vendors, and staff to ensure that all steps in the production process are completed on schedule and at a high level of quality. This role expands to include advising EICs about IEEE policies, processes, and product management concerns. The incumbent in this role is responsible for overseeing the training and monitoring of external editorial resources employed by vendor partners on publications from manuscript acceptance to publication online and/or print, including editorial and production work.  A high level of experience with publications, including strong job knowledge, good editing and project planning skills, high productivity, and good judgment are required. The role typically reports to a Managing Editor. While this position has no internal direct reports, there is supervisorial responsibility for monitoring the quality, accuracy, and timeliness of work performed by external editorial resources.

This position is available for in office, hybrid, or full time remote arrangements.

Key Responsibilities

Specific duties include but not limited to:

• Through quality checks and feedback at various stages of production, ensure quality of all material by reviewing content edited by external editorial resources for accuracy and consistency. Manage process and relationship between IEEE and external editorial resources on assigned portfolio of journals.
• Monitor skill level of and provide efficient education and knowledge to external editorial resources.
• Effectively communicate with volunteer EICs, editorial offices, and/or Guest Editors about receipt of materials or special instructions (e.g., articles, issues).
• Assist authors with every aspect of the production process, including use of IEEE’s Digital Tools.
• Ensure complete delivery of final publication materials from the external editorial resources (e.g., XML meta-data, print PDF, IEEE Xplore PDF, etc.) and multimedia files (handled in house).
• Manage production schedules and prioritize workload in order to meet timeliness metrics, ensure all steps in the production process completed on schedule.
• Work with Managing Editors to ensure a high level of quality of publications.
• Provide status information to department management, other staff, volunteers, and authors as required.
• Assist Managing Editors in training and development of external editorial resources, including, but not limited to education of IEEE house editorial style and editorial quality checks at both article and issue levels.
• Other duties may be assigned.

Education

Bachelor's degree or equivalent experience in English, journalism, or communications.               

4-7 years technical editing experience, including managing external editorial resources                       

Skills And Requirements

Strong communication and grammatical skills are required.

Must be capable of exercising sound judgment when interfacing with authors, editors, society officers, and other members of IEEE staff.

Excellent organizational and time-management skills, the capability to edit and manage a large volume of pages per year on one or more publications, and the ability to meet tight/multiple deadlines are required.

Strong interpersonal skills, including the ability to work with volunteers, vendors, and external editorial resources to enforce appropriate quality levels in editorial products; this may include working with authors and other volunteers who have ESL challenges.

This position is available for in office, hybrid, or full time remote arrangements.

For information on work demands and conditions required for this position, please consult the reference document, “Physical, Mental, and Work Environment Standards for IEEE Positions.”  This position is classified under [Category I—Office Position]. 

IEEE is an EEO/AAP Employer/Protected Veteran/Disabled 

===============================================================================

Disclaimer:  This job description outlines the general nature and key features performed by various positions that share the same job classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job.  Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.