Executive Assistant

The Job

• Act as the personal secretary of General Manager (Corporate Communications).
• Handle telephone and correspondences in a professional and efficient manner.
• Manage daily work schedule and general clerical work, coordinate appointments and meetings with internal and external parties, and prepare agenda and minutes for meetings.
• Develop and maintain comprehensive filing systems for the General Manager and his / her responsible teams.
• Compile statistics and information as directed. 
• Perform general administrative duties, manage expenses processing, and provide assistance in budgeting and financial control.
• Perform any other duties as assigned.

The Person

Education and Qualification/ Experience

• Diploma holder or above.
• Minimum 5 years secretarial or executive assistant experience, with exposure in public organisations preferred.

Knowledge or skill required

• High proficiency in MS Office, including MS Outlook, Word, Excel and PowerPoint.
• Good verbal and written communication skills in both English and Chinese.
• Strong organisational and time-management skills, with the ability to prioritise tasks and meet tight deadlines.
• Good knowledge in managing schedules and coordinating meetings.
• Familiarity with expense management, budget tracking, and basic financial reporting.

Competencies

• Strong sense of responsibility.
• Excel as a team player with strong interpersonal and communications skills.
• Skilled in multi-tasking and maintaining efficiency in fast-paced environments.
• Ability to handle confidential and sensitive information with discretion and professionalism.