Administrative Assistant

Come to work for OHM Advisors, the community advancement firm. 

With the singular mission of Advancing Communities, our diverse team of 750+ member team works collaboratively across multiple service areas including architecture, engineering, planning, surveying and construction engineering. 

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future.

What You’ll Contribute to OHM Advisors

This Administrative Assistant work shall be completed during business hours but may be flexed over the course of the workweek. This person will work in-person at our Livonia office and perform a range of administrative duties supporting our Field Services Group and interacting with all levels of staff daily. Growth ability is desired for someone that learns the position and the tasks and can participate in the hiring and supervisory process for a future assist to this role.

Responsibilities

• Assist with Contract and subcontract preparation, review and processing.
• Assist Project Managers with project needs relating to budgets, preparation of proposals and priced proposals and inputs in accounting software (job opening, maintenance and closing).
• Assist with workload planning and coordination.
• Assist in onboarding incoming staff and help create a welcoming environment.
• Act as local Fleet Coordinator for SE Michigan under the direction of a Fleet Manager (Receive new vehicles, arranging outfitting & commissioning, coordinating towing and repairs, approval of work estimates within authorized limits).
• Coordinate and process ordering for group. For example, creating and processing purchase orders for supplies and other equipment.
• Maintain equipment closet, ensuring stock of typical equipment and PPE and facilitating approval and ordering of non-stock equipment.
• Coordinate registrations, training, conferences, memberships, and sponsorships.
• Coordination of travel arrangements.
• Reconcile credit card receipts for leadership team.
• Manage group calendars, distribution lists, and communications. Assist staff by answering questions and responding to requests.
• Proof-read reports for spelling, grammar, formatting and general math accuracy.
• Work collaboratively with others across the organization on corporate-wide initiatives and committees.
• Suggest process improvements for tasks that seem inefficient.
• Coordinate group event planning for activities to build on OHM's positive employee culture.
• Support receptionist coverage, as needed.

Requirements

• Strong organizational and time-management skills.
• Attention to detail.
• Value collaboration, innovation, professionalism, and positive energy in the workplace. 
• Willingness to learn software applications necessary to perform your role.
• Capable of working independently as well as with the team.
• Excellent interpersonal skills. 
• Possess a general understanding of automotive maintenance/management.
• Familiarity of ERP & accounting software, like Unanet.
• Knowledge and prior experience with learning management system and help/service desk software.
• Experience supporting leadership and executive staff.
• Understanding of contract preparations and management, billing, invoicing, and Michigan Department of Transportation guidelines/requirements.
• Ability to supervise and direct staff with training.

Benefit Summary

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.

Benefits:

• BCBSM Medical, Dental and Vision
• Company Profit Sharing
• Flexible Spending & Health Savings Accounts
• 401(k) retirement savings plan with employer matching contribution
• Paid professional association membership.
• Tuition & Certification Expense reimbursement
• Volunteer Service Leave
• 100% Employer-Paid Life Insurance
• Short & Long-Term Disability Options

Career Advancement & Enrichment Programs:

• Voluntary Wellness Program
• OHM Grad School
• OHM University

You can read more about each of these programs on our website.  

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. 

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