Procurement Specialist

Role Summary

The Procurement Specialist is responsible executing the Purchase Orders, from Placement to Goods/Invoice Receipt. 

The overall focus of the role is to manage the complete Purchase Order process; including placing and managing the Purchase Orders whilst ensuring any back-end issues regarding invoice and good receipt discrepancies are addressed. 

• The role will also be required to conduct sourcing activities for specific defined scopes for their names site that are not covered by the Sourcing Specialist role.
• Responsibilities & Requirements:
• Execution of Just in Time principles in the supply of all material required for the complete manufacturing of the facility projects.
• Negotiate the best prices and commercial conditions to ensure best supply of components maximizing the profit.
• Support the service centers at customer quotation stage to achieve the best quotations to ensure a competitive advantage edge on pricing and delivery terms.
• Follow up on orders placed to ensure on time delivery on both external suppliers and intercompany orders.
• Proactively identify and resolve any issues with the importing processes of goods to the local service center as well as coordination and problem solving for fulfilling contractual deliveries.
• Setting up supply agreements with key suppliers to ensure preferential pricing and delivery.
• Review of stock levels to ensure optimal inventory is held on site.
• And any other duties as assigned.
• Place the Purchase Orders, including AMO where applicable, in line with the supplier selection and commercial terms agreed.
• Ensure Purchase Orders are placed Clean; meaning with the correct and applicable documentation, drawings etc.
• Manage the Open Purchase Orders, including management of dates to MRP need by dates, managing change orders etc.
• Execute any spot sourcing demand not covered by the Sourcing Specialist function. Any RFQs managed.
• Should comply with the global sourcing strategies and suppliers selected based on the appropriate proposal considering Quality, Delivery and Cost offerings.
• Create and expedite any new supplier requests / supplier changes as required to support the BU operations through the MDG-Supplier process.
• Identify any specific supply/supplier risks as it pertains to the managed scope and elevate them through the appropriate process/hierarchy.
• Manage and maintain ERP data paraments as it pertains to Supplier Data and Supply Chain owned fields on Item Data.
• Management of Pattern Data within AIM (Castings only)
• Address any discrepancies related to pricing or quantity that may impact the Invoice Payment or Goods
• Receipt processes.
• Operate in full compliance to all Flowserve Policies & Procedures as applicable to the role.
• PO Placement Time.
• MRP Exception Message Management.
• Past Due PO’s
• Invoice/Good Receipt Discrepancy Resolution
• Cost Reduction (on managed sourced scope)
• Sourcing Strategy Compliance (on managed sourced scope)

Preferred Skills

• 2+ years of experience in Supply Chain.
• Strong interpersonal relationship management.
• Solid commercial acumen and negotiation skills.
• Proficiency in Project Management.
• Knowledge of supply base in the region for the assigned categories
• Strong analytical skills which involve collecting, analyzing and interpreting data • Certified Supply Chain Professional
• Expertise with MS Outlook, Word, Excel, and PowerPoint
• Data and process discipline.