VDC Administrative Coordinator

Who We Are:

AMPORTS has been a leader in the global automotive service industry for over 60 years. With multiple locations in the United States and Mexico, AMPORTS is one of the largest auto processors in North America. We believe in a perpetual commitment to quality, safety, operational excellence, and customer satisfaction.

Our purpose at General Port Services is to leverage our port and terminal infrastructure, creating capacity, value, and supply chain solutions for finished vehicles. We take pride in providing service to our customers that is matched by no other. We know how to work hard, play hard, and recognize success. We want to welcome go-getters that are motivated to focus on pooling resources, knowledge and skills to get the job done.

Objective:

The Supervisor – Back of Plant Operations oversees all vehicle movement and logistics activities within the plant’s dispatch yard, ensuring the efficient, safe, and timely transportation of finished vehicles from production lines to storage, loading areas, or external transport carriers. This role coordinates between production, quality, yard operations, and logistics teams to maintain seamless vehicle flow and dispatch operations.

Essential Responsibilities:

• Provide administrative and operational support for the Back of Plant leadership team at Ford Flat Rock, including scheduling, reporting, and documentation of daily operational activities.
• Assist with coordination between plant operations, logistics, and yard management to ensure smooth flow of vehicles and materials.
• Manage incoming phone traffic by answering and routing phone calls.
• Responsible for general administrative support for on-site Terminal Manager.
• Track and report production, trailer, and manpower metrics daily to management.
• Support the onboarding, training, and timekeeping processes for hourly and agency employees assigned to Back of Plant.
• Prepare and distribute weekly and monthly operational reports (e.g., logistics, flash, and performance reports) to the Accounting Manager and site leadership.
• Manage communication and correspondence between corporate office, site management, and Ford Flat Rock representatives.
• Serve as the primary administrative contact for agency labor coordination, including reconciliation of invoices and verification of attendance and hours worked.
• Maintain accurate records of employee rosters, equipment checklists, and compliance documentation for Back of Plant operations.
• Provide support with purchasing, vendor coordination, and inventory tracking for office and operational supplies.
• Handle sensitive employee information and ensure confidentiality in all HR-related processes.
• Performs other duties as assigned in support of site operations.

Qualifications

• Education: Associate degree "preferred" or an equivalent combination of education and experience
• Experience: Minimum 3 years’ experience in administrative support and 1 year in logistics, plant and operations environment

Skills:

• Strong organizational and prioritization skills in plant-based changing environment.
• Ability to build positive relationships with union members, internal and external staff.
• Excellent interpersonal skills.
• Excellent communication skills including written, verbal, listening, and presentation.
• Proficiency in Microsoft Excel and data entry accuracy for daily reporting
• Flexibility in juggling competing priorities.