Operations Manager

Operations Manager

About Remilia Corporation

Remilia Corporation is a pioneering arts and culture enterprise operating at the intersection of contemporary art, fashion, media, and community development. Known for our distinctive aesthetic and innovative approach to cultural production, we create work that spans physical and digital realms. As an early-stage growth startup, we're scaling our operations while maintaining the creative experimentation and cultural specificity that defines our work.

Role Overview

We seek an Operations Manager to serve as the operational backbone of Remilia Corporation, reporting directly to our Chief Business Officer as their right hand in managing day-to-day business operations. You'll own critical operational functions that keep our creative enterprise running smoothly—from financial administration and HR coordination to contract management and office operations. This role demands someone who thrives in the organized chaos of a creative startup, can manage multiple operational workstreams independently, and brings both business acumen and adaptability to a fast-paced environment.

What You'Ll Own

Financial Operations & Administration

• Manage relationship with external bookkeeper, serving as primary point of contact for all accounting matters
• Review and process expense reports, receipts, and financial documentation across teams
• Coordinate financial transfers, payment processing, and vendor management
• Assist with budget review and tracking across business units and initiatives
• Maintain financial records organization and ensure timely completion of accounting cycles
• Support financial reporting preparation and documentation
• HR & People Operations
• Manage relationship with external bookkeeper, serving as primary point of contact for all accounting matters
• Review and process expense reports, receipts, and financial documentation across teams
• Coordinate financial transfers, payment processing, and vendor management
• Assist with budget review and tracking across business units and initiatives
• Maintain financial records organization and ensure timely completion of accounting cycles
• Support financial reporting preparation and documentation
• HR & People Operations
• Serve as internal point of contact for all HR matters, coordinating with external HR resources as needed
• Manage onboarding and offboarding processes for team members and contractors
• Maintain employee records, documentation, and compliance requirements
• Coordinate employment agreements, contractor relationships, and team structure updates
• Support performance management processes and HR policy implementation
• Handle benefits administration coordination and employee inquiries

Contract & Legal Coordination

• Review contracts for accuracy, completeness, and alignment with business terms
• Coordinate contract execution process from drafting through signature
• Maintain organized contract repository and tracking system
• Serve as liaison with external legal counsel for routine contract matters
• Flag contract issues requiring leadership review or legal consultation
• Ensure timely renewal tracking and contract compliance

Office & Operations Management

• Oversee day-to-day office operations, supplies, equipment, and vendor relationships
• Assist with event planning and logistics for company gatherings and external events
• Manage office space coordination and facilities-related matters
• Coordinate travel arrangements and logistics for team activities when needed
• Maintain operational systems and processes that support team efficiency
• Serve as central coordination point for cross-functional operational needs

Requirements

Experience

• 4-6 years in business operations, office management, or similar operational roles
• Proven experience managing financial administration and working with bookkeepers or accounting teams
• Background in HR coordination, employee onboarding, and people operations
• History of contract review and coordination with legal resources
• Experience in startup, creative agency, or fast-paced small business environments
• Track record of independently managing multiple operational workstreams

Skills

• Strong financial literacy with experience in expense management, budgeting, and financial coordination
• Solid understanding of HR fundamentals, employment law basics, and people operations
• Ability to review contracts with attention to detail and business judgment
• Excellent organizational skills with systematic approach to process management
• Proficiency with business tools (Google Workspace, financial software, project management tools)
• Clear written and verbal communication skills for both internal and external stakeholders

Attributes

• High degree of autonomy and sound judgment in decision-making
• Ownership mindset with accountability for operational outcomes and follow-through
• Meticulous attention to detail
• Proactive problem-solver who identifies and addresses operational gaps
• Discretion and professionalism when handling confidential business and personnel matters
• Adaptability to shifting priorities in a dynamic creative environment
• Service-oriented mindset with ability to support diverse team needs
• Balance of operational rigor and flexibility appropriate for a creative startup
• Cultural alignment with Remilia's distinctive approach and aesthetic

Nice-To-Haves

• Experience with design, fashion, media, or cultural organizations
• Familiarity with creative business models and project-based operations
• Background supporting C-suite executives in operational capacity
• Experience implementing operational systems and process improvements
• Understanding of startup growth dynamics and scaling challenges

What We Offer

• Direct partnership with Chief Brand Officer in shaping operational infrastructure
• Opportunity to own and improve critical business functions during growth phase
• Work with a creative, ambitious team building groundbreaking cultural projects
• Competitive compensation package commensurate with experience
• Professional growth in a fast-moving startup where operational excellence enables creative innovation

Location

This role is full-time, based in our Irvine, California headquarters.