Temporary Operations Coordinator

Job Title

Temporary Operations Coordinator

Location

Worcester

Department Name

Integrative & Global Studies - JM

Division Name

Worcester Polytechnic Institute - WPI

Job Description Summary

This temporary position will provide general and specialized support to the Department of Global and Integrated Studies (DIGS) Department Head and Director of Financial Operations for the Global School.

Job Description

Responsibilities:
Financial Operations Support
● Assist with expense report review.
● Setting up new hires and payments.
● Assist with producing financial reports.
● Assist with collecting data and communicating details around COBLA payments.

Department Administrative Support
● Prepare, file, and maintain confidential documents, including personnel records, contracts, annual reviews, tenure reviews, etc.
● Assist in scheduling/providing zoom links for meetings with DIGS department head and program directors schedule, disseminate agendas, and provide note-taking functions for department meetings.
● Provide support for organizing departmental meetings and events (flyers, listserv invites, WPI today/announcements, space, catering, guest support) Gathering, collating, presenting program/survey/ data/information as required.
● Organize and process course books and library book orders.
● Maintain and update DIGS website, announcements and displays
● Support departmental needs as they arise
● Room booking for PQPs and maintaining the calendar for 1-2 conference rooms in the project center.
● Oversee office equipment use and maintain supplies (copier, paper, other supplies).
● Ensure the delivery of incoming and outgoing mail.

Requirements:
● High school diploma or GED
● 1-2 years experience in an office setting
● Must be familiar with Microsoft Office and various related programs. Desired familiarity with Workday Finance suite.
 

Compensation: $18.00 - $19.50 per hour. This is a temporary full-time 37.5 hours per week assignment.

Flsa Status

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.