Executive Assistant-Global Strategic Insights (Hybrid)

Work Your Magic with us! Start your next chapter and join EMD Serono.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. 

Your Role:

The Executive Administrative Assistant (EA) of Global Strategic Insights (GSI) reports to the SVP of GSI and supports a range of team members across diverse levels and roles. In addition to day-to-day activities such as calendar management, travel planning, and expense management, they also partner with the head of GSI to plan and manage team meetings, execute day to day operations, and manage GSI document platform.

Your role two core areas of accountability:

Support the SVP/Head of GSI

• Effectively work through complex calendar planning across SVP and LT members
• Manage GSI Teams site documents and other content
• Coordinate GSI LT meeting agendas and content
• Travel, expense and calendar management for function head

Support the US-based GSI team

• General administrative support for 20+ person US-based team with levels from Senior Manager up through VP
• Travel and hotel coordination with ATG for GSI LT (4 US members) – ensuring bookings are compliant
• Expense management and Concur reconciliation for US LT and ELT (7 members)
• Find cost effective solutions while maintaining high standards for travel and events for the entire GSI team
• Manage travel, expenses, meeting planning and invoicing for team events
• Assist in agenda creation, coordinate internal and external speakers, partner with IT for technical event needs, and plan offsite activities
• Calendar management including recurring and ad-hoc meetings, cross-functional workshops, and events
• Support US Oncology GSI team (3-4 members) with Management of SOWs, Opening of POs through Ledox system, Ariba system, and SAP, coordinating with vendors and EMD business owners.
• Support Visa applications
• Works with IT and facilities to set up new employees
• Work in our Boston Seaport office 3 days per week
• Travel 5%

Who You Are:

Minimum Qualifications:

• High School diploma or GED 
• 6+ years of experience working in administrative roles
• 5+ years of strong experience working with Microsoft PowerPoint, Word, Excel and MS Teams
• 4+ years of experience working with expense management and planning meeting logistics

Preferred Qualifications:

• Experience working with external agencies and contracts
• Associate degree 
• Detail-oriented with the ability to concurrently manage multiple activities
• Ability to effectively engage and communicate cross-culturally and at multiple levels within the organization

Pay Range for this position: $40.00-$63.00 per hour​

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!