US Assistant Financial Controller (WFH)

About Penbrothers

Penbrothers is an HR and remote talent management partner and one of the fastest-growing companies in the Philippines. We connect talented Filipinos to global opportunities with high-growth startups and dynamic companies, enabling them to build careers from the comfort of their own homes. We provide end-to-end support in recruitment, HR, payroll, compliance, and employee engagement - creating an environment where talent can thrive and global companies can grow.

About The Client

Our client is a multi-state ambulatory surgery center specializing in pediatric and special needs dentistry under general anesthesia. Their mission is to provide safe, compassionate, and efficient surgical care while creating a supportive environment for patients, families, and staff. To ensure quality care and regulatory compliance, we are seeking a detail-oriented Credentialing Specialist to join their growing team.

About The Role

The US Assistant Financial Controller is a strategic finance leader responsible for driving the transition of accounting functions from our external partner (NIMBL) to an in-house operation. This role oversees full-cycle accounting, month-end close, financial reporting, and ensures compliance across multiple states and entities. The ideal candidate is a hands-on accounting professional with deep technical expertise, exceptional organizational skills, and the ability to collaborate effectively across functions in a fast-paced, high-growth environment.

What You’Ll Do

• Accounting & Month-End Close:

• Oversee and execute monthly, quarterly, and year-end close processes for all entities.
• Prepare and review journal entries, reconciliations, accruals, and intercompany transactions.
• Maintain general ledgers for multiple entities in QuickBooks Online.
• Manage and review accounts payable, accounts receivable, and expense reports.
• Ensure accuracy and consistency of financial data across all entities.

• Financial Reporting & Analysis:

• Prepare consolidated financial statements and management reports.
• Partner with the CFO on financial analysis, budgeting, and forecasting.
• Support the development of KPIs and dashboards for operational insights.
• Assist in the preparation of audit and tax documentation.

• Compliance & Controls:

• Maintain compliance with multi-state tax and reporting requirements.
• Ensure accurate BOI filings, entity registrations, and corporate documentation.
• Implement and monitor internal controls, policies, and accounting procedures.
• Coordinate with external CPA firms and auditors as needed.

• Systems & Process Improvement:

• Utilize QuickBooks Online, Gusto, and Bill.com for accounting and payroll integration.
• Optimize workflows between accounting, HR, and administrative functions.
• Support the transition of accounting processes from NIMBL to internal systems.
• Leverage Google Workspace for collaboration and documentation management.

• Collaboration & Leadership:

• Work closely with the Business Administration Manager and HR team to align payroll, benefits, and financial processes.
• Provide training and guidance to administrative support staff as functions are delegated internally.
• Serve as a trusted liaison for all financial matters with the CFO and executive leadership.

Requirements

What You Bring

• Active CPA license required.
• Bachelor’s degree in Accounting, Finance, or related field; Master’s degree preferred.
• 5+ years of progressive accounting experience; multi-entity or healthcare/ASC experience preferred.
• Deep knowledge of GAAP and multi-state compliance.
• Proficient in QuickBooks Online, Gusto, Bill.com, and Google Workspace.
• Demonstrated expertise in month-end close, consolidations, and financial reporting.
• Strong analytical, organizational, and communication skills.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.

• Preferred Experience:

• Healthcare, ambulatory surgery center (ASC), or multi-entity corporate environment.
• Familiarity with payroll tax compliance and intercompany allocations.
• Experience leading or supporting the transition from outsourced accounting to in-house management.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You’Ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.