Administrative Coordinator

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world

Job Description

Administration Secretary : Handle efficiently administration jobs/client coordination/report & invoice generation etc, Detailed responsibility as below: 

• Report generation in company approved format / template & dispatch further to client.
• Invoice generation in company approved software BOSS system & dispatch further to client.
• Client coordination related to reporting & invoicing matters.
• Coordination with concern Supervisors for all reporting & invoicing matters.
• Verify & ensure all report & invoices generated as per company procedure / instructions.
• Follow client’s instructions in consultation with line managers for reporting / invoicing & ensure fast delivery of documents to them.
• Maintain, Update & Close each job file with all relevant records / docs.
• Carry out other assignments as instructed by the line manager’s basis time to time.

Qualifications

Qualifications:

• Saudi nationality required
• Diploma or bachelor's degree in business administration, Office Management, or related field
• Fresh gradate. 
• Excellent verbal and written communication skills in both Arabic and English
• Advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Strong organizational and time management skills
• Ability to multitask and prioritize in a fast-paced environment
• Detail-oriented with a high level of accuracy
• Experience with report generation and invoice processing
• Familiarity with office management procedures 
• Excellent interpersonal skills and ability to work effectively with clients and team members
• Adaptability and willingness to learn new software systems (e.g., BOSS system for invoicing)
• Knowledge of filing systems and record keeping
• Discretion in handling confidential information