[25395] Operations Coordinator

We are seeking a proactive and highly organised Operations Coordinator to act as the central support hub for our growing Australian team. This is a fantastic entry-level opportunity for someone who loves variety, is eager to learn, and thrives on making things happen.
Reporting directly to the Managing Director, you will be the go-to person for our team, ensuring our offices run smoothly, our new hires feel welcome, our events are a success, and our team stays connected. This role is the critical link that supports our people and enables our operational success across Australia.This position is based in our Brisbane office with a hybrid model, requiring 3 days per week in the office. We are open to this being a full or a part time (4 days per week) position.

Key Duties:

• Office Management: Oversee day to day operations across our Brisbane, Sydney, and Melbourne offices, including supplies, facilities, mail, and supplier coordination;
• IT & Onboarding Support: Manage local laptop inventory, coordinate new starter equipment setup, and provide basic on the ground IT support in partnership with the global IT team;
• Team & Culture Engagement: Work closely with HR and leadership to support a positive team culture through events, recognition initiatives, and staff engagement activities;
• Event & Marketing Support: Assist with the planning and execution of internal events, marketing activations, and conferences, including logistics, supplier coordination, and on-site support;
• Travel Coordination: Book domestic and international travel, accommodation, and transport for team members, and manage travel itineraries and changes; and
• General Administration: Support finance with office-related invoicing, ensure WHS compliance, and provide ad-hoc administrative assistance to the Managing Director.

About You:

• Incredibly Organised: You are a master of to-do lists, can prioritise effectively, and have a keen eye for detail. Nothing falls through the cracks on your watch;
• A Proactive Problem-Solver: You don't wait to be told what to do. You see a need, take initiative, and find a solution;
• A People Person: You are approachable, helpful, and genuinely enjoy supporting your colleagues and building positive relationships;
• Tech-Savvy: You are comfortable using the Google and Microsoft Office Suite and can learn new software (like online tools) quickly;
• Adaptable: You thrive in a fast-paced environment where priorities can change. You can juggle multiple tasks and wear many hats.
• An Excellent Communicator: You have clear and professional communication skills, both written and verbal.
• This is an entry-level role, so no extensive experience is required. A background in customer service, retail, or hospitality is highly regarded.
• Must have full working rights in Australia.