Program Coordinator

Description

• Job Title: Program Coordinator

Location: Mumbai, India

• Reports to: JDC Program Director

Overall Purpose:

To provide comprehensive administrative support to JDC operations in Mumbai, ensuring smooth coordination of programs, effective communication with partners, and technical assistance. This role plays a key part in supporting program delivery and organizational efficiency.

Key Responsibilities:

• Provide administrative support to the JDC Program Director in Mumbai.
• Serve as the administrator for the IJT FCRA account.
• Coordinate travel arrangements, including itineraries and hotel bookings for the Country Director and official visitors.
• Compile minutes of IJT trustee meetings and monthly reports for Welfare, JCC, and JYP programs.
• Maintain regular communication with IJT trustees.
• Prepare annual budgets for JCC programs.
• Coordinate with the Golden Age Group committee and attend their meetings.
• Act as the contact person for JCC members, ensuring membership care and communication.
• Manage and update the Kol India mailing list and oversee postage logistics.
• Identify and troubleshoot issues with office computer systems.
• Apply updates, patches, and configuration changes to IT systems.
• Maintain all office hardware including computers, printers, scanners, and fax machines.
• Liaise with external IT service providers for technical support and procurement.

Key Tasks:

• Create and manage Zoom sessions, including generating links, hosting, and sharing recordings.
• Coordinate with speakers to schedule sessions and confirm time slots.
• Prepare monthly program schedules and Kesher Calendar for distribution via WhatsApp groups.
• Compile and submit monthly reports and schedules in a timely manner.
• Other tasks as required by the Country Director and/or the management team.

Requirements:

• Minimum 3 years of experience in administrative roles, preferably in nonprofit environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Zoom and other virtual meeting platforms.
• Strong written and verbal communication in English.
• Ability to interact professionally with internal and external partners.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Strong time management and problem-solving abilities.
• Comfortable working independently and taking initiative, team player.

Why work at JDC? 

• The People – What we hear most from our team members is that they enjoy working with others who share their passion for doing good; our staff aim to use their skills to make a positive difference in the lives of others. 
• A Global Environment – you will have the opportunity to develop a global perspective, working with staff from all over the world. 
• Tikkun Olam – This Jewish value of “repairing the world” is deeply important to us. Collectively we are dedicated to making a positive impact on the world. 

About Jdc

JDC is the leading global Jewish humanitarian organization, working in 70 countries, including Israel, to lift lives and strengthen communities. We rescue Jews in danger, provide aid to vulnerable Jews, develop innovative solutions to Israel’s most complex social challenges, cultivate a Jewish future, and lead the Jewish community’s response to crises. 

For over 100 years, our work has put the timeless Jewish value of mutual responsibility into action, making JDC essential to the survival of millions of people and the advancement of Jewish life across the globe. You can learn more about JDC at www.jdc. 

Requirements

None