Administrative Coordinator

Job Description:

About Brown:

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.

About The Opportunity:

The College invites applications for an Administrative Coordinator. If you would like to join a team of dedicated colleagues working to support the intellectual and personal development of students through individualized education, please consider submitting an application. The mission of the College is to support undergraduate student learning and to ensure that each and every student is engaged, empowered, and transformed by their education at Brown.

Responsibilities:

Reporting to the College’s Assistant Director of Administration & Operations, the Administrative Coordinator provides financial, operations and event support to the College and its community of students, staff, and faculty. The Coordinator plans and executes division-wide annual events and other regular and ad-hoc events within the College. The incumbent supports College programs and daily operations by processing financial transactions (reimbursements, invoicing, payments, purchasing); supporting events (food ordering, room reservations, equipment, and AV rentals); and booking travel (hotel and flight reservations). The Administrative Coordinator will serve as liaison with internal Brown constituents (Event and Conference Services, Facilities Management, Office of Financial Strategy & Planning, Office of Information Technology) and external constituents (contractors, guests, and vendors) to ensure effective, efficient, equitable, and inclusive execution of College programs and initiatives. The Coordinator supports building maintenance, inventory, and supply ordering, office management, and collaboration with colleagues across the division in support of a wide range of initiatives and programs. The ideal incumbent is customer service-focused, detail-oriented, efficient, organized, proactive, resourceful, self-motivated, and committed to supporting a diverse and inclusive campus community.

Major Responsibilities

• Daily Operations Management
• Event Planning & Management
• College Purchasing and Office Supply Management
• Assigned Back-Up Support, Program Support, and Cross-Training

Qualifications

Education And Experience

• Required: Associate degree and 3 years of related experience, or the equivalent combination of education and experience.
• Experience planning events and/or managing complex projects.
• Preferred: Administrative experience in an academic or higher education setting preferred. Experience processing financial transactions (reimbursements, purchase orders, etc.) preferred.

Job Competencies

• Excellent organizational, administrative, and time-management skills, and meticulous attention to detail.
• Ability to efficiently manage multiple tasks with competing priorities.
• Ability to work independently as well as part of a collaborative team.
• Ability to take initiative, anticipate the needs of the organization, and prioritize in a fast-paced environment. Strong customer service orientation. Excellent interpersonal/communication skills. Ability to interact professionally with multiple audiences and people from diverse backgrounds.
• Excellent computer skills in word processing, spreadsheet/database and email applications (Google environment--mail, calendar, drive, sites, Microsoft Suite); experience with project management systems and other IT systems (Workday) preferred.
• Demonstrated commitment to furthering diversity, equity, and inclusion initiatives, and interest or track record in supporting students from historically underrepresented and/or minoritized backgrounds.
• Process and systems-oriented. Ability to problem-solve.
• Ability to handle confidential or sensitive materials with discretion.
• Ability to work occasional nights and weekends for specific pre-planned events. Flexibility to handle emergency needs and in-person meetings with critical vendors and campus partners.

Salary Grade:

8

Additional Information:

Occasional evening and weekend work for critical College and University events.

Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon successful completion of a background check.

Brown University is unable to provide visa sponsorship for this role.

Benefits Of Working At Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2025-10-08

Job Posting Title:

Administrative Coordinator

Department:

The College

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Eeo Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.