Office Manager / Bookkeeper - FL - On Site

About Us

We are a small, specialized engineering firm focused on Naval Architecture/Marine Engineering. Our team is tight-knit, collaborative, and committed to delivering high-quality technical solutions.

Position Summary

We're currently seeking a reliable and detail-oriented Office Manager/Bookkeeper to support our operations in a part-time capacity.

This part-time position (approximately 20 hours per week) is ideal for someone who is highly organized, self-motivated, and experienced in both administrative and financial tasks. The Office Manager/Bookkeeper will play a key role in ensuring the smooth day-to-day operation of the office, managing our financial records, and supporting our team with essential office functions.

Essential Duties and Responsibilities

• Bookkeeping & Financial Support:
• Manage accounts payable and receivable
• Process client invoices and follow up on payments
• Reconcile bank and credit card statements
• Maintain the general ledger using [QuickBooks / Xero / other]
• Prepare financial reports and assist with budgeting
• Support external accountant with tax prep and compliance
• Process payroll and manage employee reimbursements and PTO tracking Office Administration:
• Maintain office organization and supplies
• Coordinate vendor relationships and manage service contracts
• Oversee HR recordkeeping and assist with onboarding new hires
• Schedule meetings, track deadlines, and support calendar management
• Prepare proposals and assist with basic project documentation
• Ensure compliance with business licenses, insurance, and certifications
• Manage accounts payable and receivable
• Process client invoices and follow up on payments
• Reconcile bank and credit card statements
• Maintain the general ledger using [QuickBooks / Xero / other]
• Prepare financial reports and assist with budgeting
• Support external accountant with tax prep and compliance
• Maintain office organization and supplies
• Coordinate vendor relationships and manage service contracts
• Oversee HR recordkeeping and assist with onboarding new hires
• Schedule meetings, track deadlines, and support calendar management
• Prepare proposals and assist with basic project documentation
• Ensure compliance with business licenses, insurance, and certifications

Knowledge, Skills and Abilities

• Proficient in accounting software (e.g., QuickBooks, Xero) and Microsoft Office
• Strong attention to detail and organizational skills
• Ability to manage time effectively and work independently
• Excellent written and verbal communication skills

Education & Experience

• Degree or certification in Accounting, Business Administration, or a related field preferred
• Experience in bookkeeping and office administration (preferably in a small business or professional services firm)
• Prior experience in an engineering or technical office is a plus