People Operations Specialist

🚀 About Qargo

At Qargo, we’re on a mission to simplify and modernize the world of transport and logistics with our next-generation Transport Management Platform.

We’re scaling fast across Europe, the UK, and the US, and we’re looking for an HR professional who ensures our global people operations run smoothly, accurately, and compliantly.

You’ll be joining a small, passionate People team that’s building the foundation for a truly global organisation.

💼 Your Role

As our People Operations Specialist, you’ll own and streamline everything related to the “hard” side of HR: payroll, contracts, benefits, compliance, and reporting, across multiple countries.

You’ll work closely with our Head of People & Talent, Finance, and external partners to ensure every employee at Qargo is supported, paid correctly, and set up for success - wherever they are based.

This role requires a mix of precision, structure, and curiosity to constantly improve our HR processes as we grow.

🧩 What You’Ll Do

Payroll & Compensation

• Support monthly payroll cycles for all Qargo countries (Belgium, UK, Ireland, France, the Netherlands and the US) in collaboration with local payroll providers and EOR partners
• Validate payroll data (new starters, salary changes, bonuses, commissions, benefits,…)
• Ensure payroll accuracy, compliance, and timely delivery across all regions
• Help with compensation benchmarking across all markets
• Keep accurate payroll records for audits, reporting, and internal analytics

Employment Administration & Compliance

• Draft, review, and update employment contracts and addenda
• Manage relationships with EOR partners and ensure alignment on local employment standards
• Coordinate visa and work permit processes for new or relocating employees
• Maintain accurate employee data

Benefits & Global People Operations

• Research and help implement country-specific benefits (healthcare, pensions, allowances, etc.)
• Coordinate benefit renewals, cost tracking, and reporting with Finance
• Provide responsive and accurate HR support to employees on payroll, benefits, and contracts

🧠 What You Bring

• 3+ years of experience in HR Operations, Payroll, or HR Administration, in a multi-country setup
• Hands-on experience managing U.S. payroll and employment operations
• Experience collaborating with local payroll providers and EOR partners across multiple countries
• Knowledge of employment law and compliance in at least one European country is a plus
• Strong analytical skills, comfortable working with numbers and reports
• High attention to detail, accuracy, and reliability
• Fluent in English; Dutch and/or French is a strong plus
• Proactive, approachable, and eager to make things work better every day

💚 What You’Ll Love About Working Here

• Be part of a fast-growing international scale-up with big ambitions
• A supportive and collaborative People team
• A high degree of autonomy and flexibility
• Hybrid and flexible work environment
• A green, vibrant office where you’ll work side by side with great colleagues
• Competitive compensation and benefits package

💡 We’d love to get to know you beyond your CV - so part of the application includes a short 2-3 minute video presentation. It’s a great way for you to introduce yourself and share what excites you about this role!