Finance Operations Specialist

We are seeking a detail-oriented and efficient Finance Operations Specialist to join our technology-oriented finance team at Multilogin. In this role, you’ll play a crucial part in streamlining our financial processes, ensuring the accuracy of financial records, and contributing to the overall financial health of the company. You will be directly involved in handling a variety of financial operations — from invoice management to financial reconciliations and reporting. You’ll also have the opportunity to grow your skills by participating in finance automation projects and AI agent development.

Responsibilities

Manage and optimize the use of expense management tools, including uploading and processing invoices and expense reports.

Execute weekly and monthly data pulls from various financial systems to capture transactional data for review and processing.

Regularly review and validate invoices in the expense management system and reconcile them with bank statements to maintain accurate records.

Handle the financial aspects of new joiners, including collecting bank and personal details to ensure smooth payment processes.

Manage access to financial platforms, including granting and terminating permissions during employee onboarding and offboarding.

Oversee the tracking and confirmation of bonuses and other compensation-related information.

Communicate with team members regarding compensation invoices, addressing queries about payments, preparation, and discrepancies.

Liaise with accounting and declaration submission subcontractors on the company’s behalf.

Ensure timely invoice collection, reconciliation, and expense reporting for specific projects.

Collect and reconcile invoices at the end of each week and prepare them for submission to the accounting service provider.

Prepare corrections for client invoices as needed and provide information about client wire transfer payments to the relevant team.

Update compensation exchange rates and prepare ad hoc financial reports as required.

Draft bank batch payment files, including adding new personnel and amending payment amounts.

Assist in updating the company’s Financial Handbook and other related documentation.

Support regular KYC procedures.

Requirements

Bachelor degree in Finance, Accounting, or a related field.

1–2 years of experience in a similar financial role.

Strong understanding of financial reconciliation processes and data integrity principles.

Proficiency with financial software and expense management tools.

Solid working knowledge of MS Excel.

Excellent organizational and time management skills.

Strong attention to detail and a high level of accuracy.

English and Russian language proficiency at B2 level or higher, both written and verbal.

Ability to handle sensitive information with discretion.

Ability to work independently and meet deadlines.

Comfortable working in a high-load, fast-paced, and dynamic environment.