Japan Office Manager

About Us:
Huatai International Financial Holdings Company Limited (“Huatai International” or “the Company”), is the only overseas wholly-owned or controlled subsidiary of Huatai Securities. Huatai International is the Huatai Group’s international arm which plays as a crucial role in the group's internationalization strategy by:
a) not only providing offshore capital market services (and a global business platform) but also provides onshore clients with valuable cross-border capital market services (aligned with the mainland China government’s policies and commercial intentions);
b) actively making use of Huatai Securities’ leading position, distribution network and customer base in mainland China;
c) integrating on a global basis across many jurisdictions and regions, a successful and fully integrated international financial platform with innovative financial services solutions.

Huatai International operates as a holding company for consolidating all of the group’s cross-border businesses and companies under one umbrella, offering a truly unified and international business platform. In recognition of such international strength, the renowned international rating agency Standard and Poor’s has assigned Huatai International a “BBB+” rating (for long term) and “A-2” (for short-term).

Key Responsibilities:

• Manage office establishment including lease negotiations, office supplies, equipment maintenance, IT infrastructure setup, and vendor procurement
• Manage day-to-day administration including expenses, travel coordination, supplies, and executive support
• Support HR tasks including onboarding/offboarding logistics and employee records
• Ensure strict compliance with Japanese labor laws, visa requirements, and social insurance regulations
• Act as liaison with government agencies, legal advisors, and external vendors (payroll, insurance, etc.)
• Align Japan operations with regional policies (HK/Singapore) for HR systems, reporting, and compliance standards
• Serve as bridge between Tokyo office and APAC stakeholders across time zones

Qualification:

• 5+ years in office administration experience in Japan, preferably in financial services or multinational environments
• Native Japanese, fluent business English (Mandarin proficiency is a plus)
• Basic knowledge of Japanese labour/office compliance
• Strong organizational skills and ability to prioritize tasks efficiently
• Strong cross-cultural communication skills (written and verbal)
• Entrepreneurial mindset – adaptable, proactive, and solutions-driven