IT Recruiting Operations Specialist

We are seeking a highly organized IT Operations Specialist to support and optimize our IT recruiting operations. The role focuses on process improvement, workflow management, metrics tracking, documentation, and cross-functional coordination to ensure recruitment projects and programs run efficiently, enabling the recruitment team to meet hiring goals.

Why This Role Matters:

As a IT Recruiting Operations Specialist at Ivanti, you’ll be a precision instrument— Coordinating end-to-end recruiting workflows and processes for IT hiring projects. Tracking and reporting key recruiting metrics (time-to-fill, pipeline status, interview ratios, etc.) and preparing dashboards for leadership. Also facilitating on-boarding processes in collaboration with our HR operations team.

What You'Ll Do:

• Work closely with Recruitment, Compliance, HR, ICT, and wider Business teams to drive cross-functional projects.
• Support employer branding projects specific to talent attraction, in collaboration with the marketing team.
• You will be required to support with the creation of global offer agreements, acting as a key contributor within the operations team.
• Support change management activities, communications, and training aligned to TA, project and compliance initiatives.
• Experience with recruitment technology platforms (Greenhouse & Workday, CRM, automation tools). 
• Monitor recruiting operations to ensure adherence to timelines, compliance, and internal policies.
• Manage and maintain Applicant Tracking System (ATS) data, ensuring accuracy, consistency, and integrity.
• Support vendor management, including sourcing partners, job board contracts, and communication with external recruiting agencies.
• Identify and implement process improvements to enhance recruiting efficiency and candidate experience.
• Assist in documentation and audit of recruiting activities for compliance and data privacy.
• Coordinate project schedules, meetings, and deliverables between the recruiting team, hiring managers, and other stakeholders.

What You Will Bring:

• Bachelor’s degree in business administration, Human Resources, Project Management, or related field.
• 2-4 years of professional experience in recruiting operations, HR coordination, or project management (IT or technical recruitment experience a plus).
• Familiarity with recruiting technologies, Applicant Tracking Systems, and HR data reporting tools.
• Experience in workflow/process management and operational efficiency.
• Excellent analytical, organizational, and communication skills.
• Ability to work independently, multitask, and manage competing priorities in a fast-paced environment

Preferred Skills:

• Experience supporting recruiting operations in a tech/IT environment.
• Knowledge of employment law, recruiting compliance, and data privacy.
• Advanced MS Excel, Google Workspace, Greenhouse, Workday or dashboarding tools.

Why Ivanti?

• Friendly flexible working model: Empower excellence whether you’re at home or in the office and support work-life balance.
• Competitive compensation & total rewards: Including health, wellness, and financial plans tailored for you and your family.
• Global, diverse teams: Collaborate with talented people from 23+ countries.
• Learning & development: Grow your skills with access to best-in-class learning tools and programs.
• Equity & belonging: We value every voice. Your story helps inform our solutions for a changing world.

What Drives Us:

Ivanti’s mission is to elevate human potential within organizations by managing, protecting and automating technology for continuous innovation.