RRC - Administrative Assistant IV

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry, and surface mining operations. You can find more details about us on the Railroad Commission of Texas’ website here https://www.rrc.texas.gov/about-us/.  

To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:  

• Generous paid time off including vacation, sick time, and at least 12 paid holidays per year
• Telework options for eligible positions
• Flexible work schedules
• Retirement pension with a 150% agency match – you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w
• 401(k), 457(b) and Roth
• Health premiums 100% paid for full-time employees
• Tuition Reimbursement
• Wellness and Exercise Leave
• Career development programs/opportunities for advancement   

For a complete list of our total compensation package please visit our website at https://www.rrc.texas.gov/about-us/jobs/. To view benefits available to all State of Texas employees visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance. 

Job Description

The Railroad Commission of Texas, recognized as a worldwide leader in the regulation of oil and gas exploration, seeks an advanced-level Administrative Assistant to perform complex (journey-level) administrative support for the Field Operations Section of the Oil and Gas Division. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Job Functions

• •    Process Form H-15 (Test on Inactive Wells More than 25 Years Old).
• •    Communicate H-15 information, rules, and regulations with Oil and Gas industry operators and consultants, coworkers, district office personnel, and the general public.
• •    Manage and maintain H-15 publications, files and records.
• •    Respond to internal and external H-15 inquiries.
• •    Perform additional related essential tasks to maintain workflow.
• •    Prepares, edits, and distributes correspondence, forms, and documents.
• •    Provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
• •    Performs related work as assigned.

For Military Crosswalk information, please visit: Military Crosswalk for Occupational Category - Administrative Support (texas.gov)

Minimum Qualifications

•     Graduation from a standard senior high school or equivalent.
•     Three years of experience in administrative support work.
•     Experience and education may be substituted for one another, on a year-for-year basis.

Preferred Qualifications

• •    Five years of experience in business office practices and communicating rules, policies, and procedures. 
• •    Five years of experience in composing business documents with effective use of grammar, reading and comprehension, and appropriate audience content. 
• •    Experience in maintaining hard copy and digital records and updating and organizing filing systems.
• •    Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations. 

Knowledge, Skills, and Abilities

• •    Working knowledge of basic/high-school level mathematics.
• •    Working knowledge of a telephone switchboard or console.
• •    Knowledge of professional protocol.
• •    Skill in attention to detail and in providing accurate information.
• •    Skill in operating standard office equipment.
• •    Skill in organizing information.
• •    Ability to accurately file documents, retrieve files, and pack files.
• •    Ability to operate a computer, Word, Excel, email and databases.
• •    Ability to follow brief oral and written instructions.
• •    Ability to establish and maintain effective working relationships with others.
• •    Ability to listen, understand, and relay material clearly and concisely, both orally and in writing.
• •    Ability to work well under pressure and be flexible.
• •    Ability to maintain professional appearance and demeanor.
• •    Ability to maintain punctual and keep regular attendance.
• •    Ability to work effectively on a team, individually and as a member.
• •    Ability to exercise tact and courtesy.
• •    Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry and move up to 30 lbs.  
• •    Possess a valid Texas Driver’s license and a good driving record.

Work Hours and Telework: Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained. The Commission may also offer telework based on the agency’s approved Telework Plan. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Remarks:

•  There is one available position. 
• Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.
• Criminal background checks will be conducted on all final candidates. An applicant who has been convicted of a criminal offense relevant to the position may be disqualified from employment.

THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING.  

Due to the high volume of applications we do not accept telephone calls. Only candidates selected for interview will be contacted.  Notifications to applicants are sent electronically to the email address you provide.
 

• The Railroad Commission of Texas is an Equal Opportunity Employer and does not
• discriminate on the basis of race, color, national origin, sex, religion, age
• or disability in employment or in the provision of services.
• The Railroad Commission of Texas is a tobacco-free workplace.