Spanish Bilingual Administrative Assistant (ZR_28723_JOB)

This is a remote position.

Schedule:

• 20 hours per week flexible during client business hours
• Client Timezone: US Pacific 

Client Overview

Join a rapidly expanding maintenance and janitorial services company that has grown from humble beginnings into a thriving operation serving major commercial clients. This licensed and insured business specializes in unit turns, HVAC maintenance, and comprehensive facility services. With a strong foundation of 3-4 major clients and ambitious growth plans, this is an exciting opportunity to be part of a dynamic team that’s making a real impact in the commercial maintenance industry.

Job Description

This is a pivotal role where you’ll serve as the operational backbone for a growing maintenance services company, streamlining their invoicing processes and client communications. You’ll work directly with business owners to ensure seamless day-to-day operations while they focus on delivering exceptional field services. This position offers tremendous growth potential as the company continues to scale, with the exciting possibility of transitioning from part-time to full-time as business needs expand. You’ll be instrumental in supporting a field-based operation that prides itself on quality service and client satisfaction.

Responsibilities

• Create, manage, and distribute invoices using QuickBooks software with accuracy and efficiency
• Proactively follow up on outstanding invoices to maintain healthy cash flow
• Monitor and expertly manage company email communications
• Respond professionally to client emails regarding bid requests and service inquiries
• Serve as a communication bridge between field teams and business owners via text/email
• Audit and modify invoices and estimates based on client feedback and negotiations
• Efficiently manage multiple company mailboxes and communication channels
• Handle diverse administrative tasks including scheduling and calendar coordination
• Facilitate communication with internal Spanish-speaking field workers

• Proven experience with QuickBooks for invoice creation and financial management
• Excellent written communication skills with professional email etiquette
• Bilingual proficiency in English and Spanish (highly preferred for internal team coordination)
• Strong ability to work independently while managing multiple priorities
• Solid background in general administrative duties and office management
• Reliable internet connection and proficiency with various communication platforms
• Detail-oriented approach with commitment to accuracy and timeliness

Independent Contractor Perks

• Permanent work-from-home
• Immediate hiring