Executive Assistant IV

The Executive Assistant IV is a highly visible position responsible for providing highly complex administrative support to various functional areas of the Company. The incumbent is also responsible for professionally and discretely managing a variety of projects and tasks requiring independent judgment, tact, diplomacy and confidentiality. The incumbent will engage with employees at all levels of the organization and with industry leaders, government officials and customers.

This position will serve our Water Heater Division, located in Roswell, GA.

• Represents the Executives and acts responsibly within pre-agreed limits, fully understanding the potential impact of the actions taken. 
• Empowered to execute decisions, often acting as the liaison between the Executives with other internal and external parties.
• Keeps the Executive informed, as needed and escalates issues or matters requiring immediate attention. 
• Provides leadership, mentoring, and coaching for direct reports. 
• Stays abreast of factors affecting the Executive’s area of responsibility, including client and industry knowledge or issues facing the Executive and the organization. Establishes and maintains a process to stay up to date on relevant information.
• Conducts research, analyzes and interprets data from various sources and prepares complex reports, as needed. This includes advanced graphics, charts and spreadsheets. May collect, edit and compile reports for executive presentations.
• Arranges complex and detailed international and domestic travel plans and itineraries. Anticipates travel needs for the Executive and independently coordinates complex travel arrangements, typically involving multiple changes or destinations based on understanding the Executive’s availability and obligations. Ensures necessary travel documents, including passport, immigration and visa documentation are processed and provided to the Executive in a timely manner.
• Manages and maintains complex calendars and coordinates appointments, meetings and conference calls for the Executive, which may include extensive rescheduling. This includes appropriately scheduling, coordinating and confirming appointments for the Executive.
• Manages all aspects of meeting planning, communication and logistics including onsite and offsite meetings and events, conference room scheduling, audio visual set up and break down, etc.
• Processes complex expense reports according to policies and procedures. 
• Assists with the management of the Executive’s budget and expenses. Performs necessary accounting functions to achieve departmental goals often requiring interaction with accounts payable and accounts receivable.
• May assist with the development of meeting agendas, content and presentation materials.
• May participate in key executive meetings for documentation and follow-up on deliverables. 
• Serves as a role model for others by demonstrating Rheem’s values and behaviors. 
• Acts as a coach/mentor to less experienced workers.
• Performs other duties as assigned.
• High School Diploma or equivalent.
• 7+ years’ experience in business or executive support.
• Highly experienced in Executive level protocol.
• Extensive experience coordinating all aspects of international and domestic travel.
• Excellent communication, negotiation, and interpersonal skills to ensure adequate communication is professional courteous, clear, and concise.
• Operates with a large degree of autonomy and independence with proven experience of making sound business decisions. 
• Possesses competence, initiative, and business acumen to perform with a high level of quality and achieve or exceed goals with little supervision. 
• Exceptional interpersonal skills and political savvy. Adept at building and sustaining influential work relationships within the organization and through our external partnerships.
• Effectively manages conflicting priorities, copes well under pressure with time constraints and demonstrates a high level of emotional intelligence. 
• Proactively addresses issues, resolves problems, makes appropriate recommendations, or proposes acceptable alternative solutions.
• Strong organizational skills and attention to detail.
• Demonstrates flexibility and willingness to work unpredictably and occasionally late hours or weekends.
• Ability to handle confidential information in a discreet and professional manner.
• Advanced computer skills and in-depth knowledge of relevant software such as MS Office Suite and Visio.

How To Stand Out

• Bachelor’s degree in Business Management or related field
• Master’s degree in Business Management or related field
• 3-5 years of management experience
• Proficiency with Power BI and AI tools 

• Certified Administrative Professional

• Organizational Management Certificate

• Notary Public

Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

#Li-Fm1

#Li-Onsite