PMO Manager

Job Purpose:

The PMO Manager will ensure that all change initiatives across the organization are well structured and in compliance with defined governance standards to facilitate transparency in achieving strategic goals. Responsible for reporting accurate and insightful management information to senior management to support fast decision making.

Key Responsibilities

• Change Portfolio Governance And Control:

• Establish and maintain project governance processes
• Ensure adherence to project management standards and methodologies
• Monitor change portfolio progress, risks, and issues

• Financial Management:

• Track project budgets and expenditures
• Assist in financial forecasting and reporting
• Ensure cost control measures are in place

• Reporting And Metrics:

• Generate regular status reports
• Collect and analyze required data for performance metrics
• Present insights to senior management

• Stakeholder Communication:

• Facilitate communication between project teams and stakeholders

• Manage Stakeholder Expectations

• Address inquiries and concerns

• Process Improvement:

• Continuously improve project management processes
• Identify areas for efficiency gains

• Implement Best Practices

• Pmo Continuous Improvement:

• Ensuring key deliverables are being met in line with the Global PMO Roadmap
• Providing support, knowledge transfer and guidance on PMO best practice and ensuring all work produced is consistently at a high standard

• Tooling:

• Supporting with defining and building requirements for enhancements to Smartsheet (core PPM tool)
• Creating workflows and necessary documentation to ensure alignment across both the PMO team and the wider organization
• Ensuring requirements are fit for purpose through regular testing and highlighting risks and issues
• Supporting with the creation of training material and training workshops to ensure the organization is equipped with the correct knowledge in how to use the tool for their individual needs
• Establish and maintain project governance processes
• Ensure adherence to project management standards and methodologies
• Monitor change portfolio progress, risks, and issues
• Track project budgets and expenditures
• Assist in financial forecasting and reporting
• Ensure cost control measures are in place
• Generate regular status reports
• Collect and analyze required data for performance metrics
• Present insights to senior management
• Facilitate communication between project teams and stakeholders

• Manage Stakeholder Expectations

• Address inquiries and concerns
• Continuously improve project management processes
• Identify areas for efficiency gains

• Implement Best Practices

• Ensuring key deliverables are being met in line with the Global PMO Roadmap
• Providing support, knowledge transfer and guidance on PMO best practice and ensuring all work produced is consistently at a high standard
• Supporting with defining and building requirements for enhancements to Smartsheet (core PPM tool)
• Creating workflows and necessary documentation to ensure alignment across both the PMO team and the wider organization
• Ensuring requirements are fit for purpose through regular testing and highlighting risks and issues
• Supporting with the creation of training material and training workshops to ensure the organization is equipped with the correct knowledge in how to use the tool for their individual needs

Key Skills & Experience

• Deep understanding of project management methodologies, tools and best practices
• Project budget, forecasting and tracking experience
• Excellent interpersonal and communication skills, and the proven ability to work effectively with all organizational levels
• Excellent at managing and influencing with a strong collaborative approach
• Adaptability, strong communication skills, and a keen eye for detail

• Experience With Smartsheet

Required Competencies:

• Ability to support the creation of a high-performance culture within a business change context.
• Ability to hold self and others accountable to meet commitments and deliver required business outcomes.
• Ability to deal with ambiguity and demonstrate resilience in dynamic environments.
• Consistently achieving results, even under tough circumstances.
• Influences and resolves complex requirements challenges across the organization.
• Ability to work in a dynamic matrix environment and influence groups outside of immediate organization to execute efficiently

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