Administrative Associate - Ellbogen Center for Teaching & Learning

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At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include: 

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. 
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. 
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. 
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. 
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. 

Job Title:

Administrative Associate - Ellbogen Center for Teaching & Learning

Job Purpose:

Provide, under very limited supervision, project leadership and assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning requiring the use of considerable independent judgment, originality, and application of management and human relations skills.  Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning.

Essential Duties And Responsibilities:

• Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning for a significant percentage of time.
• Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning; serve as mediator with other University departments, external individuals and groups.
• Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation.
• May arrange or conduct symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing; conduct related follow-up assessments.
• Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures.
• Initiate, manage and control designated planning or budgetary projects relative to the Ellbogen Center for Teaching & Learning; may solicit and manage funds for research or related agreements.
• Assist with establishing or revising policies, systems, methods and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate. 

Supplemental Functions:

• Serve on University or external committees representing supervisor or program, as directed.
• Maintain confidentiality.

Competencies:

• Attention to Detail
• Consistency
• Independence
• Judgment
• Service Orientation 
• Work Prioritization & Management

Minimum Qualifications:

Education:  Bachelor’s degree

Experience: 2 years progressively responsible work-related experience

Desired Qualifications:

• Strong Organizational and Project Management Skills

Ability to manage multiple projects, calendars, and events simultaneously; plan and coordinate meetings, conferences, and communications efficiently.

• Excellent Written and Verbal Communication

Ability to draft, edit, and proofread a range of written materials; communicate effectively and professionally with colleagues, donors, and campus partners.

• Independent Judgment and Decision-Making

Capacity to make sound decisions, take initiative with minimal supervision, and assess situations in alignment with organizational goals and policies.

• Collaboration, Accountability, and Attention to Detail

Commitment to maintaining high personal performance standards, teamwork, and exceptional accuracy in recordkeeping and administrative tasks.

• Proficiency in Office Software, Accounting, and Data Entry

Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, and Forms), along with experience in basic accounting practices and accurate data entry.

Required Application Materials:

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application: 

• Cover letter 
• Resume or C.V. 
• Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). 

*Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter.  To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter.  However, if you're experiencing any issues in doing so, please send any additional application materials to recruit@uwyo.edu, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. 

Work Location:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. 

Hiring Statement/Eeo:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.   

About Laramie:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.  

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/