Human Resources Assistant

Description

Texas Biomed is conducting a search for an onsite Human Resources Assistant to support human resources and learning and development. This role will be responsible for performing administrative tasks and services.  

The Role:

• Maintain accurate and up-to-date files, records, documentation and databases and also perform periodic audits of HR/L&D files and records to ensure accuracy/completeness
• Answer routine questions relative to standard policies, benefits, hiring processes, annual training requirements, etc
• Provide general support by printing, collating, scanning, filing, running errands, maintaining/ordering office supplies
• Perform data entry related to applicant processing and new hires; complete forms related to employment actions
• Schedule interviews, meetings, clinic visits; manage various calendars
• Assist Vice President, Human Resources with clerical support as needed
• Coordinate internal support resources (Facilities/IT) and assist with planning and execution of special events and ceremonies such as New Employee Orientation, Institute-wide and departmental meetings, learning sessions, employee recognition events, wellness events, benefits enrollment, etc
• Create branded communications, posters, flyers, newsletters, documents and materials
• Support employee engagement and culture efforts and other Institute-wide initiatives
• Input and manage the purchasing requisition process; reconcile bills, prepare and submit reports
• Assist with data collection for various projects and audits

Our Ideal Candidate:

• 3+ years administrative support experience preferably in and HR/L&D environment
• Knowledge of general HR/L&D theories, principles, methods, practices, recordkeeping and reporting
• Proficient in Microsoft Office; Canva and Drop Box preferred
• Experience administering a Learning Management System
• High school diploma/GED

Who We Are:

Join our incredible mission to pave the way for a world free from the fear of infectious disease! 

Texas Biomedical Research Institute is pioneering and sharing scientific research to protect you, your families, and our global community from the threat of infectious diseases. Our scientific discoveries create breakthroughs in medical research to provide better overall global health.

Texas Biomed is the only independent, nonprofit infectious disease research institute in the U.S. to combine: 

• The highest-level biocontainment labs for infectious disease and biodefense research
• A federally designated National Primate Research Center 
• More than 80 years of discoveries advancing diagnostics, vaccines and therapies
• An entrepreneurial culture and specialized expertise in regulated science required for FDA approval 

What We Can Offer You:

• Recognized as one of the San Antonio Business Journal’s Best Places to Work in 2025.
• Awarded the 2024 Healthy Workplace Platinum Recognition by the San Antonio Business Group on Health (SABGH).
• Employee-centered culture with an emphasis on open communication, job empowerment and trust
• Comprehensive health, dental, vision, and life insurance plans for your family (and even your pets!)
• An incomparable employer funded retirement plan with 7% retirement funding starting day 1 (and increases upon years of service)!
• Generous paid time off, with 14 paid holidays including Winter Recess (paid week off the last week of December)
• On-site medical clinic, wellness incentives & paid prescription drug resources to promote health management! 
• On-site gym & wellness programs!
• Flexible work arrangements for work-life balance!
• We offer a relaxed dress code so you can feel comfortable and be yourself at work.
• Dynamic learning environment with opportunities for professional development, mentorship, continuing education (tuition reimbursement) and leadership programs to help you thrive both personally and professionally. 

We take pride in fostering a culture of respect, opportunity, and unity. Texas Biomedical Research Institute provides equal employment opportunities for all qualified employees and applicants without regard to race, color, sex, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Requirements