Project Coordinator

Position Overview

The Project Coordinator shall be responsible for, but not limited to, the following:

Supports project/category managers by handling administrative and organizational tasks to ensure projects run smoothly, on time, and within budget. Will handle and coordinate packaging, project documentation, and monitor project progress. Central point of contact, ensuring tasks are completed efficiently and on track of deadlines. 

Key Responsibilities

• Manages the development and execution of new product packaging Private Label brands in all product categories across the organization.
• Manages the development and execution of new product packaging for Shullsburg Creamery and Caves of Faribault brands within the Cheese Division.
• Provides support and assistance with Prairie Farms product packaging when needed.
• Work with key stakeholders – Sales, Operations, Quality, Purchasing, Marketing – to ensure all departments are aligned with new product/packing objectives.
• Conduct meetings and provide updates and follow-ups with internal and external teams during projects.
• Tracks costs are associated with project and codes invoices within API.
• Collect all assets required for projects and funnels them to the appropriate team.
• Reviews and approves packaging and routes for additional approvals, ensuring quality, consistency, accuracy and compliance.
• Manage external partners (designers, vendors) involved in projects.
• Regularly updates and maintains packaging database.
• Regularly updates and maintains Onboarding forms and provides weekly reports to stakeholders.
• Communicates directly with customers regarding private label product development and packaging redesign, ensuring alignment with their teams.
• Writes sales communication letters for distribution to customers regarding important company information relating to products and/or packaging.
• Manages product image library and ensures new items are sent to Syndigo for imaging. 
• Maintains several private label customer portals.
• Manage Dairy Farms of Wisconsin reimbursement program.

Required Qualifications

• Previous experience in an administrative support or related role.
• Experience in project-based environments.

Preferred Qualifications

• Analytical mindset with a data-driven approach to decision-making.
• Knowledge of previous data bases. 

Required Skills/Abilities:

• Basic math and reading skills.
• Proficient in Microsoft Office Suites
• Ability to work well with numbers.
• Ability to have good phone etiquette. 
• . 

Required Soft Skills:

• Ability to work without direct supervision.
• Excellent verbal communication skills.
• Excellent leadership, interpersonal, and conflict resolution skills.
• Coachable and willing to learn.
• Ability to communicate effectively both verbally and in writing.
• Ability to multitask. 
• Ability to work cross-functionally and in a fast-paced, deadline-driven environment.

Competency

• Analytical skills for data interpretation.
• Strategic thinking to develop category plans. 
• Negotiation and relationship management to work with suppliers.
• Strong communication skills for collaborating with various stakeholders.

Working Conditions

• (S)he will be required to sit and stand for long periods of time. 
• Will be required to lift and move large amounts of paperwork (boxes of files). 
• Will be required to stoop, bend, and reach above the head and below the knees to file and retrieve data.

About Prairie Farms – “Farmer Owned. Locally Produced. Since 1938.”

We are a farmer-owned cooperative. This means we are owned and operated by over 800+ farm families who are critical members of society. They have selflessly taken on the tremendous task of producing nutritious, high-quality milk for a growing population, which requires being on the job 24/7, 365 days a year.

We have represented American agriculture since our founding in 1938. Many of our dairy farms are operated by several generations of family members with roots dating back to the 1800s. On average, each farm milks around 120 cows and everyone pitches in to keep them happy and healthy - which means around-the-clock care!

Our Mission:

• To produce dairy products of the highest quality
• To conduct our business with professional integrity
• To exceed expectations of our customers and consumers
• To support our communities in a positive, sustainable manner
• To deliver exceptional patronage to our network of farm families
• To simply “do right” for our farm families, employees, and communities

Eeo Statement

Prairie Farms Dairy, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.