Accounts Payable Specialist

About Us

"Inspired by Spaces, Empowered by People." At Enclave, we don't just build structures; we cultivate environments where our partners, team members, and communities flourish. Our very name reflects our essence - creating distinct spaces that inspires growth and success. As a unified real estate investment firm, Enclave brings together exceptional development, construction, and property management expertise to specialize in multifamily, industrial, and commercial developments across the Midwest and Mountain West. 

Our Growth Story: Since our founding in 2011, we've expanded to over 250 team members, completing more than 150 projects and managing assets exceeding $1.75 billion. Our rapid growth is a testament to the innovative and collaborative spirit that drives everything we do. For six consecutive years, Enclave has been recognized as one of the 50 Best Places to Work. This accolade reflects our commitment to fostering an environment where everyone feels valued, supported, and inspired to excel. 

About The Role

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the day-to-day accounting across multiple entities by accurate and timely coding, processing, and researching of invoices along with vendor statement reconciliation. This position provides a high level of customer service to both internal and external customers.

Position Logistics

• Primary Work Location: West Fargo, ND Headquarters

Work Environment: OnSite

• Work Schedule: Monday - Friday | 8 am - 5 pm 
• Work Type: Full Time (40 hours/week) 

Position Responsibilities

Invoice Processing & Vendor Payments

• Input invoices, obtain approval, and upload vendor billing with proper coding for multiple entities
• Monitor unapproved invoices and A/P aging to ensure timely payments are remitted to vendors
• Upload and post monthly corporate credit card billings
• Follow up on discrepancies and internal and external inquiries

Vendor Management

• Set up and collect required documentation from new vendors to input into construction software
• Reconcile vendor statements to construction software
• Support multiple entities with invoice and subcontract discrepancies
• Monitor vendor invoices for sales tax caps and file for refunds as required

Tax, Compliance, & Reconciliations

• Prepare sales & use tax returns for multiple states
• Print and file yearend 1099s for required vendors
• Assist with financial close procedures including reconciling general ledger accounts to subledgers with variance explanations

Documentation & Process Improvement

• Maintain organized files for electronic and paper documents
• Create and maintain standard operating procedures

General Responsibilities

• Perform other duties as assigned
• All employees are responsible for the general upkeep of work and shared spaces
• Punctual and regular attendance is required of all employees

We'Re Seeking Individuals Who Are:

• Detail-oriented and committed to delivering accurate, high-quality work
• Highly organized, with the ability to manage multiple priorities across various entities
• Proficient in Microsoft Office, especially Excel, Word, and Outlook
• Discreet and trustworthy, with the ability to handle sensitive information confidentially
• Strong problem solvers who can identify and resolve day-to-day issues independently
• Responsive and professional, providing excellent customer service to internal and external stakeholders
• Reliable and consistent in meeting deadlines and ensuring timely processing of invoices
• Team players who thrive in a fast-paced, collaborative work environment
• Eager to contribute to process improvements and maintain high standards of operational efficiency

Qualifications

• High School Diploma or equivalent required
• 2+ years of experience in accounts payable or similar role
• Proficient in Microsoft Office software (Word, Excel, Outlook)
• Great attention to detail and a high level of accuracy
• Strong organizational skills

Culture & Total Rewards Approach

Why Join Enclave?

When you become part of Enclave, you join a team of trailblazers in the real estate, construction, and property management industry. Our collaborative and fun-loving culture encourages you to thrive both professionally and personally. Our Core Values define what we say and do. 

• Care For Each Other: We value people for who they are and take pride in our relationships with team members, clients, and partners
• Do The Honorable Thing: We are committed to upholding the highest standards in our words and actions.
• Be Empowered: We encourage true autonomy, which results in team members who are remarkably inspired and high-performing.
• Promote Innovation: We constantly reach further and don't accept the status quo to bring the best service and product to the marketplace.

Total Rewards Approach

Our salary ranges are established based on a combination of market data, internal equity, and the unique characteristics of our organization such as our size, revenue, and industry. Within the range, individual pay is determined by multiple factors including job-related skills, experience, and relevant education or training. 

At Enclave, we’re proud to offer a comprehensive benefits package that supports your personal well-being, professional growth, and financial future.

Financial Wellbeing

• Competitive pay with ongoing performance review
• Role specific bonus potential and/or commission programs
• 401(k) with company match
• Various supplemental insurance options
• Employee referral program

Health & Wellness

• Medical, dental & vision plans
• Company-paid life & disability insurance
• Health Savings Accounts (HSA) with employer contribution
• Dependent Care Flexible Spending Accounts (FSA)
• Mental health resources & employee assistance programs
• Paid bereavement & parental leave program
• Paid Time Off (PTO) plans, paid holiday and volunteer programs

Career & Culture

• Tuition reimbursement and leadership development opportunities
• Team-building and community engagement opportunities
• Employee recognition programs
• Supportive, values-driven work environment
• Regular team member feedback surveys to drive workplace improvements

At Enclave, we build more than spaces—we build rewarding careers. Join a team where your growth is supported, your contributions are valued, and your future is invested in.

Enclave provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Enclave does not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Talent Acquisition Team.