Sr Administrative Assistant

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Primary Function Of Position:

Under the indirect supervision of the Sr Director or VP of Operations provides general administrative assistance helping to optimize his/her time and agenda to be more effective. Assist corporate executives with travel and logistics. Properly communicates and reports internally and externally on behalf of the Sr. Director or VP of Operations. Plans and coordinates all special events in collaboration with HR and other departments. Keeps all confidential documents and records for the Sr. Director or VP of Operations.  When needed, provide support to staff members on travel arrangements and logistics.

Roles & Responsibilities:

• Direct Administrative Support to Sr. Director or VP of Operations (calendar, travel, expense reports, etc.)
• Coordinator/Project Manager for Events and meetings, and internal/external management meetings
• Assist with communications to corporate offices and programs as required
• Serve as project manager for special and ongoing projects
• Generate and distribute meeting minutes
• Assist in the development of presentations and communications
• Identify opportunities for process improvement and drive them to closure
• Maintain department “Dashboard”, Scoreboard, Project tracker etc.
• Assist other   departments during “peak” times (i.e. end of qtr.)
• Act as backup for the Administrative Assistant Supervisor
• Manage staff vendor relations, agreements and invoices and petty cash
• Attend staff meeting and follow up on task
• Plan and coordinate company events
• Support with travel logistics for different Intuitive locations
• Coordinates shuttle transfers through internal driver or third parties when needed

Qualifications

Skills, Experience, Education, & Training:

• Minimum of five years experience in an administrative/support role, preferably in a medical device company.
• Strong bilingual (English/Spanish) communication skills, both verbal and written
• Strong computer skills (Excel/MS Word, Powerpoint), prefer experience in computer order processing systems such as Coupa or Concur.
• Ability to independently work in a dynamic fast paced work environment, with minimal supervision.
• Must possess excellent communication skills, attention to detail, and the ability to multitask.
• Willing to travel up to 20%
• Self-starter with the ability to take leadership in an unstructured environment.
• Demonstrated ability to learn new software systems quickly
•  Able to maintain and promote a high level of confidentiality
•  Ability to effectively collaborate with others to reach mutually agreeable outcomes.

Additional Information

Intuitive es un empleador que brinda igualdad de oportunidades de empleo. Proporcionamos igualdad de oportunidades de empleo a todos los solicitantes y empleados cualificados, y prohibimos cualquier tipo de discriminación y acoso, independientemente de su raza, sexo, condición de embarazo, orientación sexual, identidad de género, origen nacional, color, edad, religión, condición de veterano protegido o de discapacidad, información genética o cualquier otra condición protegida por las leyes federales, estatales o locales aplicables.