Office Manager (part -time)

What Makes Us, Us

Join some of the most innovative thinkers in FinTech as we lead the evolution of financial technology. If you are an innovative, curious, collaborative person who embraces challenges and wants to grow, learn and pursue outcomes with our prestigious financial clients, say Hello to SimCorp!

At its foundation, SimCorp is guided by our values — caring, customer success-driven, collaborative, curious, and courageous. Our people-centered organization focuses on skills development, relationship building, and client success. We take pride in cultivating an environment where all team members can grow, feel heard, valued, and empowered.

If you like what we’re saying, keep reading!

We’re looking for an Office Manager who would take the heartfelt responsibility for the SimCorp Australia office

The role’s main scope is to ensure that the office operates efficiently, and all the employees are provided with a comfortable and welcoming environment, as well as engaging social activities/integration events that the Office Manager will organize and oversee.

To promote success in this role, it is essential to be vigilant about deadlines and communicate well.

Main Responsibilities

• Ensure the office environment operates efficiently, reception and office areas are ready and welcoming for the employees and guests from other SC locations, be the point of reference for the receptionist
• Oversee office equipment and facilities, monitoring orders of supplies, e.g., fruits, kitchen snacks, coffee etc., office materials, printer toners, batteries etc.
• Manage and issue security passes for office and building, liaise with building management, e.g., maintenance requests, liaise with afterhours security, first aid officer
• Act as the first point of contact for 3rd parties, suppliers, and vendors
• Maintain and update office policies and procedures
• Manage travel arrangements, be "super user" and local support person for the Egencia online travel booking system
• Organize gifts/certificates for staff anniversaries; jubilees; farewells and birthdays for the local office
• Supervise/order home office equipment
• Plan and organize in-house or off-site activities (team buildings, monthly breakfast meetings, restaurant bookings, social events)
• Support global events (working closely with the office managers across other SC locations)
• On top of daily office responsibilities, be involved in the projects (e.g., office space arrangements) and collaborate closely with the local management team when some new ideas/initiatives occur
• Working with People & culture in coordinating and delivering people initiatives with the aim of enhancing employee wellbeing and engagement

What We Value

Your effective communication, coordination, and interpersonal skills will help you lead all activities to success. As our preferred candidate, you will have:

• Min. 3 years of experience in a similar role, gained in the multinational context 
• Ability to take initiative and ownership of the assigned area
• Experience in collaborating with vendors/suppliers
• Experience in organizing company events, outside integration activities
• Experience with MS Excel / SharePoint / (Workday will be a plus)
• Good communication skills and high personal culture
• Good knowledge about the office standards/policies, familiarity with the remote/hybrid work regulations
• Focus, consistency in pursuit of the goal and very good organization of work
• Readiness to work onsite from the Sydney office

Others:

• Part-time (3 days in a week), 7-8 hours in a day (excluding 1 hour lunch break)
• Occasionally may be required to join global calls

Benefits

• Leave entitlement
• Pension
• Internet allowance
• Bonus entitlement

Next Steps

Please click the “Apply” button to learn more about the vacancy and what SimCorp has to offer regarding salary, benefits, and perks. Please note only applications sent through our system will be processed.  

Applications are continuously assessed, so please send your CV in English as soon as possible. 

If you are interested in being part of SimCorp but are not sure this role is the right fit, submit your CV anyway. SimCorp is on an exciting growth journey, and our Talent Acquisition Team is ready to help you discover the right role for you. The approximate time to consider your CV is three weeks. 

We are eager to continually improve our talent acquisition process and make everyone’s experience positive and valuable. Therefore, during the process we will ask you to provide your feedback, which is highly appreciated. 

By joining our team, you will have the chance to: 

• Become part of a thriving company comprising collaborative, curious, courageous, and capable employees 
• Explore a multitude of exciting learning and development opportunities, supported by our unique learning guild 
• Engage with highly skilled and supportive colleagues, each bringing their diverse backgrounds and perspectives 
• Join a company that not only values but actively advocates for Diversity, Equity, and Inclusion, fostering a truly inclusive and empowering environment 

 **We are also honored to have been voted as a WealthTech100 company for three consecutive years. The new WealthTech100 list aims to highlight tech innovation leaders in the investment management industry.**  

Who We Are

 For over 50 years, we have worked closely with investment and asset managers to become the world’s leading provider of integrated investment management solutions. We are 3,000+ colleagues with a broad range of nationalities, educations, professional experiences, ages, and backgrounds.   

SimCorp is an independent subsidiary of the Deutsche Börse Group. Following the recent merger with Axioma, we leverage the combined strength of our brands to provide an industry-leading, full, front-to-back offering for our clients.  

SimCorp is an equal-opportunity employer. We are committed to building a culture where diverse perspectives and expertise are integrated into our everyday work. We believe in the continual growth and development of our employees, so that we can provide best-in-class solutions to our clients 

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