Purchasing and Operations Coordinator

Under minimal supervision, performs all duties related to purchase order entry and supporting the purchase to pay process. Interacts with suppliers to maintain pricing, payment terms and delivery scheduling. Interacts with appropriate BRC personnel to facilitate authorized purchases.  

Duties/Responsibilities:

Responsible for the accurate entry, proofing, maintenance and submission of purchase orders based on customer demand, stock replenishment and management direction 

• Responsible for the accurate entry of purchase requisitions and works with approvers to ensure timely approval.  
• Maintain superior level of accuracy while creating and verifying purchase order information including proper product costing, shipping instructions, etc.  
• Coordinate order status report submissions from suppliers. Resolve changes and discrepancies, and update purchase order information accordingly. 
•  Routine purchase order review and follow-up, and expediting of orders. 
•  Maintain supplier price lists.  
• Review and resolve supplier invoice discrepancies.  
• Communicate professionally and courteously directly with suppliers in relation to order. processing as required to resolve issues and receive order acknowledgements. 
• Maintain stock levels of supplies and make Maintenance, Repair and Operating purchases. 
• Participate in additional initiatives as requested by Purchasing Director. 

Job Skills & Qualifications:

• To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily. 
• High School/GED and two (2) years relevant experience.
• Experience with procurement systems helpful.  
• Close attention to detail is essential.  
• Good organizational skills.  
• Strong interpersonal skills.  
• Must be very proficient, quick and comfortable with personal computer navigation and operation.  
• MS Office 2010 proficiency. 

MAKE AN IMPACT

Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity.

Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. 

Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city.

Benefits

BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including:

1. Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents.
2. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC.
3. Tuition assistance and many training opportunities for career development.
4. Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.