Financial Associate

Join Our Team at Gallipolis Developmental Center!

Accepting applications for Financial Associate  -  One (1) Part-Time  Position Available

About Us:

The Department of Developmental Disabilities (DODD) is a trauma informed care agency focused on implementing our core values and providing support to people with developmental disabilities. We oversee a statewide system of supportive services that focus on ensuring the health and safety, supporting access to community participation, and increasing opportunities for meaningful employment. To learn more about DODD click here. 

The Gallipolis Developmental Center is located along the Ohio River within the historic city of Gallipolis.  We provide off-campus work/habilitative activities provided during the day. In addition, we also have an Activity Center on-ground for habilitation, recreation, work-readiness and therapeutic training for individuals choosing those activities. We also provide a full array of health services, as well.

1a. Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to
accounts payable & accounts receivable:
 Enters transactions (e.g., vouchers, requisitions, ISTVs) & submits for approval
 Receives & records revenue (e.g., cash, checks, credit/debit, ACH), invoices, vouchers & supporting
documentation
 Codes documents according to agency procedures
 Verifies accuracy of data & revises any errors (i.e., checks figures, postings, reports & documents for correct
entry, mathematical accuracy, & proper codes)
 Prepares revenue deposits by compiling data, verifying & balancing receipts, & sending cash, checks, or
other forms of payment to banks
 Matches purchasing documents with invoices & receiving documents, & records necessary information
 Keeps financial records using journals & ledgers or computers
 Processes stop, lost & stale-date payments
 Enters payment card transactions according to agency procedures
 Records & analyzes information using spreadsheets, databases, &/or accounting software
 Performs calculations & produces documents using 10-key calculators, computers, & multi-purpose
workcentres
 Conducts basic reconciliation or notes & reports discrepancies found in records (e.g., payroll, lock boxes,
deposits)
 Prepares pre-processing forms for OSS
 Verifies vendor transactions are coded appropriately to capture data for State initiatives/programs (e.g., MBE/
EDGE, Community Resource Program)
&/OR
1b. Performs payroll activities:
 Reviews timesheets to detect & resolve payroll discrepancies
 Processes paperwork for new employees (e.g., I-9, benefit enrollment forms) & enters employee information
into the payroll system
 Verifies attendance, hours worked, & pay adjustments, & posts information onto designated records
 Records employee information (e.g., exemptions, transfers, & resignations) to maintain & update payroll
records
 Reconciles leave time (e.g., vacation, personal & sick leave) for employees
 Compiles employee time & payroll data from timesheets & other records
2. Performs other related accounting duties:
 Contacts customers to obtain or relay account information
 Accesses computerized financial information to answer general questions as well as those related to specific
accounts
 Performs general office duties (e.g., files; answers telephones; handles routine correspondence)
 Balances petty cash (e.g., reconciles receipts & cash to authorized level; prepares documents to support
replenishment of cash)
 Makes travel arrangements for staff
 Enters, reconciles & maintains asset records in asset management system (e.g., labels new asset; completes
surplus reports)
 Contacts prospective vendors to establish in OAKS & agency system or modifies vendor information

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

• 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
• Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• Or completion of associate core program in business administration, accounting, finance or related field.
• Or equivalent of Minimum Class Qualifications for Employment noted above.
• Job Skills: Accounting and Finance

• The final candidate selected for the position will be required to undergo a criminal background check. Rule 5123-2-02, “Background Investigations for Employment,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Developmental Disabilities.
• The final applicant selected for this position will be required to submit to urinalysis prior to the appointment to test for illegal drug use. An applicant with a positive result will not be offered employment. 
• No additional materials will be accepted after the closing date; in addition, you must clearly demonstrate how you meet minimum qualifications on your civil service application. 

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.