Federal Work Study Student

Minimum Qualifications:

High school or equivalent; 2 years related experience

Job Description:

To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.

Job Duties:

General Olli Support:

• Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.

·         Respond and assist with calls, emails or in-person inquiries related to the OLLI program (class registration/information, directions, and other related membership or program inquiries).

·         Assist and coordinate set-up for classrooms, OLLI activities and events, including rearranging classroom tables and chairs (must be physically able to move light weight tables and folding chairs); may sometimes entail working evenings or weekends.

·         Support classes/programs with technology interface (i.e. Zoom, MS Teams, including coordination of calendars, links, training, etc.).

·         Assist in creating program announcements, eBlast and newsletters, support distribution and publishing through internal boards, OLLI website and social media.

·         Assist in creating and maintaining course evaluations. 

·         Assist with maintaining and collecting OLLI release forms and other required documentation.

·         Represent OLLI at functions, seminars or other public events; prepare materials and handouts as needed.

·         Positive customer service attitude.

·         Collaborate with team members, reliable team player and follow processes while also looking for ways to improve efficiency. 

·         Performs other related duties as assigned. 

Work Schedule

This is up to a 19 work hours per week position, non-benefits bearing. 

Preferred Education:

College Preferred

Preferred Skill/Competency:

·         Advanced computer skills with experience in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, Zoom, and ability to learn new computer skills/software quickly.

·         Strong A/V experience.

·         Strong attention to detail, organizational skills and ability to juggle multiple priorities.

Preferred Work Experience:

Familiarity with special needs and characteristics of aging individuals.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.