Operations Manager - Career and Technical Programs

In collaboration with and under the direction of the Division Dean, assists, manages and supports the day-to-day division operations and implements new initiatives by serving as project management lead for the Dean. Responsible for communicating and advancing operational procedures within the division and managing the Division’s HR requirements.

Supervises office staff and student workers: Assigns duties as workload priorities dictate and oversees assignment completion. Approves vacation days, monitors sick time, meets regularly to discuss operations, proposes operational adjustments when appropriate, and initiates corrective action when needed.

Manages division budget in collaboration with Dean. Monitors divisional budgets, capital and instructional equipment expenditures, and grant budget and apportionments.

Initial approver of purchase requisitions and check requests

Collaborates with the Dean in managing and completing projects assigned to the division that support campus wide initiatives. Provides support for the initiation, investigation, planning and execution of such projects and adheres to operational deadlines.

Establishes procedures consistent with College policy for the effective administration of HR operational functions in the division including recruitment, payroll and HR systems. Ensures compliance with mandated federal workload guidelines

Analyzes past enrollment trends and determines student course needs to develop the preliminary division class schedule in collaboration with faculty.

Assists with making scheduling decisions, and makes recommendations to the Dean regarding schedule and enrollment management.

Oversees the coordination of faculty peer committees and observations by the Dean. 

Coordinates annual program review processes.

Responsible for collaboration with institutional research in the utilization of Dean’s dashboard data to support the division’s retention and completion goals.

Collaborates with the Dean in the creation of a strategic direction for the division. Responsible for operationalizing the strategic plan for the division

Coordinates facility remodeling, design, and moving plans.

Ensures effective internal communication with appropriate faculty and staff and responds to inquiries as needed. Works independently to resolve issues.

Develops proposals for increased division operational efficiencies.

Prepares agendas, Board Exhibits and presentations as requested by the Dean.

Responsible for the preparation of documents for the Illinois Community College Board.

Negotiates with vendors to procure divisional supplies and equipment at the most cost effective rates. 

Collaborates with marketing in the promotion of division programs.

Performs related duties as assigned.

Collaborates and assists CTP coordinators with curriculum revisions in Curricunet.

Conducts market research to support development of new programming

Serves as a program resource person for community partners and stakeholders

Responsible for fostering and maintaining productive relationships with external stakeholders

Responsible for supporting program of study accreditation processes, including accommodations and logistics for site visitors

Education:

Bachelor Degree Required.

Experience:

Two years of progressively responsible project management experience required. Two years of supervisory experience required. Demonstrated experience with problem-solving. Ability to manage multiple responsibilities and priorities. Must be detail oriented with strong communication, interpersonal and organizational skills. Proficient in Microsoft works suite. Exhibits traits consistent with the core values of respect, integrity, collaboration, and excellence.