Senior Executive Assistant/Executive Assistant (Finance & Operations) (at the rank of Clerk I/II)

Senior Executive Assistant/Executive Assistant (Finance & Operations) (at the rank of Clerk I/II) in the HKU Jockey Club Enterprise Sustainability Global Research Institute, Faculty of Business and Economics (Ref.: 533440) (to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)   HKU Jockey Club Enterprise Sustainability Global Research Institute, a strategic collaboration between The University of Hong Kong (HKU) and The Hong Kong Jockey Club (HKJC), aspires to establish as a world-class hub for Environmental, Social, and Governance (ESG) best practices for Hong Kong, Asia and beyond. Bringing together distinguished global scholars from diverse fields, our mission is to foster a multidisciplinary approach to ESG research and training, as well as to forge partnerships with private and public sectors for sustainability initiatives and responsible leadership advocacy.   As a leading institute in ESG research, we are dedicated to creating meaningful, lasting impact through pioneering studies, actionable insights, ESG index development, start-up incubation and transformative projects. Our objective is to equip the next generation of ESG professionals and leaders with the knowledge and skills necessary to promote responsible and sustainable growth. In our pursuit of excellence, we recognise the importance of collaboration and knowledge exchange. We are committed to facilitating dialogues and cooperation among regulators, corporates, NGOs, and academics, to ensure the development and dissemination of best practices in ESG. Together, we aim to shape a more sustainable, equitable, and responsible future for all stakeholders.   The Role   Key responsibilities include, but not limited to, the following:   • supporting financial and operational workflows, including budgeting, procurement, claim and vendor coordination for Knowledge Exchange activities and Institute projects; • supporting Finance Manager to administer financical needs for  grants, prizes and sponsorship programs as well as overseeing the drawdown and claim process, and assist in coordination and communication with University and Faculty central teams;  • providing administrative support for HR, operational tasks, and internal stakeholder management to ensure smooth Institute operations; and • performing ad-hoc duties as assigned by supervisor; work outside normal office hours maybe required.   Qualifications and Qualities   • a good bachelor’s degree in Accounting, Business Administration, or a related discipline; • at least 2 years of relevant work experience, preferably in higher education, public organization or a related field; • strong command of written and spoken English and Chinese (including Putonghua); • excellent interpersonal, communication, and organizational skills; • proficiency in computer applications (MS Office, finance systems, etc.);  • ability to multitask, work independently, and as part of a team; and • mature, detail-oriented, self-motivated, and with a strong sense of responsibility.   Shortlisted candidates will be required to attend a written test and interview.   Those with less experience may be considered as Executive Assistant.    What We Offer:   A highly competitive salary commensurate with qualifications and experience will be offered. Other benefits include annual leave and medical benefits.   How to apply:   The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until October 31, 2025, or until the post is filled, whichever is earlier.