Office Coordinator

Description

Who We Are:
m2e Consulting Engineers is a full-service multi-disciplinary engineering consultancy in South and Central Florida that delivers industry-leading creative and technical services to a variety of clients including building owners, architects, developers, property managers, law firms, and general contractors.

Our Core Values

• Integrity First – We always act with honesty and transparency, and we own our mistakes.
• Excellence in Service – We anticipate client needs, deliver exceptional results, and maintain a client-focused mindset.
• Take Responsibility – We deliver on our promises, are dependable, and remain results-oriented.
• United in Success – We collaborate effectively, respect each other, support one another, and leave our egos aside.
• Committed to Growth – We embrace learning, strive for continuous improvement, and pursue excellence in all we do.

Working At M2e

• Creative, collaborative environment with Friday Happy Hour to relax after a productive week. 
• 100% employer-paid Healthcare Premiums (Medical, Dental, Vision, GAP). 
• 11.5 Paid Holidays, and Unlimited Flexible PTO1. 
• 401K plan with 100% match on the first 5%. 
• m2e ranked as one of Inc. Magazine's 5000 Fastest Growing Companies and has been named one of the Best Places to Work by the South Florida Business Journal.

Job Purpose

The primary responsibility of this role is to act as the first point of contact for customers and visitors. The Office Coordinator will manage a variety of clerical tasks to ensure efficient office communication and support the smooth operation of daily activities. This position is fully on-site and requires attendance in the office five days a week. 

Main Duties and Responsibilities

• Greet visitors to determine the purpose of their visit and direct them to the appropriate destination.
• Answer phones, direct calls, and take messages as needed.
• Manage security procedures, including issuing keys and parking badges.
• Coordinate administrative tasks such as booking meeting rooms, arranging transportation, and handling incoming/outgoing mail and packages.
• Communicate with customers, employees, and other individuals to respond to inquiries and provide requested information.
• Monitor office inventory and place orders for office supplies, equipment, and provisions as necessary.
• Resolve routine office issues or coordinate with relevant stakeholders to find solutions.
• Follow established office workflows to ensure efficient operations.
• Maintain an organized and presentable office environment.
• Provide backup support for additional clerical or administrative tasks as needed.

Requirements

Professional Qualifications

• High School diploma or equivalent required; Degree in Business, Hospitality, Human Resources, or related field preferred.
• 2-3 years of experience in front desk, concierge, customer service, or similar hospitality-related roles.

Skills And Abilities:

• Proficient in administrative and office procedures, including inventory management, file organization, and office systems.
• Strong interpersonal skills, with the ability to engage and connect with visitors and colleagues in a friendly and professional manner.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new tools and technologies as needed.
• Excellent attention to detail and strong verbal and written communication skills.
• Ability to interpret instructions and memos and seek clarification when needed.

Physical Demands*

Necessary to perform the assigned duties safely and effectively:

• Ability to sit with back at a 90-degree angle for up to 8 hours per day.
• Ability to look at a computer for up to 8 hours per day.
• Must be able to lift, push, pull, and carry up to 20 pounds at times.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.