E-Billing Coordinator

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are seeking an E-Billing Coordinator to join our team in the Vaughan office. The E-Billing Coordinator is responsible for submitting invoices through the E-Billing system and various other electronic billing systems used by our clients for all offices. The E-Billing Coordinator ensures that bills submitted through each system are in accordance with the electronic billing guidelines unique to the system and individual client needs. Remote work is an option for this role.

Key Responsibilities:

• Submit invoices through the electronic billing system used by the client, reviewing the file to maintain accuracy and compliance with the client’s billing guidelines.
• Ensure timely and helpful communications are being sent to appropriate parties where the data needed to resolve an issue is fully identified and communicated efficiently and effectively.
• Proactively monitor e-billing progress including status reporting in e-billing systems, work-in-progress, client matter and timekeeper set-ups, and other key process aspects.
• Ensure that all e-billing issues, including deductions, are monitored and resolved timely and provide submission and problem solving assistance where needed.
• Assists the Accounting Systems Supervisor with setting up clients on the various electronic billing systems and entering lawyer rates, etc. in Aderant.
• Assist with the processing of bills, check for approvals for fee reductions, ensure that proper tax codes have been applied and that bills are balanced in the Aderant system before posting.
• Process invoice reversals, including payment cancellations/re-applyments and check reversal forms for appropriate approvals
• Troubleshoots and responds to telephone and e mail queries from assistants daily.
• Provide back-up support for other Billing Coordinators when they are away.

What You'Ll Bring:

• Completion of an accounting program from a College or 2 years related work experience.
• Knowledge of basic accounting, Excel, Word, Aderant and firms policies and procedures.
• Attention to detail, Ability to multi task, good computer skills & good communication skills.
• Bilingualism in French and English considered an asset.

What We Offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Who We Are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.