Payroll Specialist

Movable Ink scales content personalization for marketers through data-activated content generation and AI decisioning. The world’s most innovative brands rely on Movable Ink to maximize revenue, simplify workflow and boost marketing agility. Headquartered in New York City with close to 600 employees, Movable Ink serves its global client base with operations throughout North America, Central America, Europe, Australia, and Japan.

The People Team is seeking a meticulous and dependable Payroll Specialist to join our People Team. This role is responsible for ensuring accurate and timely processing of global payroll, maintaining compliance with applicable laws and internal policies, and supporting related payroll operations. The ideal candidate has a strong understanding of payroll regulations, excellent analytical skills, and a customer-service mindset. This person thrives in deadline-driven environments and can effectively manage recurring payroll cycles across various time zones and countries.

The role will be reporting to Director, HR Ops and Payroll

Responsibilities:

• Process bi-weekly, semi-monthly, and monthly payroll for all employees across multiple countries, ensuring accuracy and timeliness in line with local requirements and internal deadlines
• Review, audit, and validate payroll data including timesheets, benefit deductions, commissions, bonuses, and other compensation inputs
• Ensure timely and accurate processing of new hires, terminations, pay changes, bonuses, commissions, and other compensation-related actions
• Maintain and update payroll records in the HRIS and/or payroll system with the highest level of confidentiality and data integrity
• Collaborate with People and Accounting teams to ensure proper flow and maintenance of employee data and payroll accounting
• Reconcile payroll outputs, resolve discrepancies, and ensure accurate funding and reporting
• Support employee inquiries related to payroll, compensation, and tax documentation in a timely and professional manner
• Assist with tax reporting, year-end processes, and distribution of W-2s or equivalent forms
• Ensure compliance with all applicable wage and hour laws, including FLSA and state-specific requirements
• Assist with internal and external audits by providing necessary documentation and reports
• Serve as a backup and assist with employee onboarding activities as needed, ensuring a smooth and compliant new hire experience
• Stay informed on changes in international payroll laws, tax codes, and employment regulations, and make recommendations for compliance updates or process improvements

Qualifications:

• 3+ years of experience in payroll processing or a related role
• Preferred working knowledge of multi-country payroll processes (e.g. US, CAN, Costa Rica, UK, Germany, Australia)
• Experience with payroll software (e.g., ADP, Paychex, Gusto, UKG, Workday, or similar) and HRIS platforms
• High diligence and accuracy in handling sensitive financial and personal data
• Strong analytical and critical thinking skills
• Proven ability to manage and meet recurring payroll deadlines (monthly, bi-weekly, and quarterly) across multiple countries with accuracy and efficiency
• Ability to handle confidential information with integrity and professionalism
• Strong Excel skills — VLOOKUPs, pivot tables, etc.

Studies have shown that women, communities of color, and historically underrepresented people are less likely to apply to jobs unless they meet every single qualification. We are committed to building a diverse and inclusive culture where all Inkers can thrive. If you’re excited about the role but don’t meet all of the abovementioned qualifications, we encourage you to apply. Our differences bring a breadth of knowledge and perspectives that makes us collectively stronger.

We welcome and employ people regardless of race, color, gender identity or expression, religion, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, ethnicity, family or marital status, physical and mental ability, political affiliation, disability, Veteran status, or other protected characteristics. We are proud to be an equal opportunity employer.