Accountant & Office Manager

We are seeking a proactive and detail-oriented Accountant & Office Manager to join our team. This dual-role position is essential for ensuring smooth daily office operations in Krakow and providing comprehensive accounting and compliance support for our contractors operating under Polish legislation.

Key Responsibilities:

1. 1. Accounting and Compliance Support (Focus on Polish Contractors)
2. 2. Office Management and Administration
3. 3. Organizational Support and Internal Coordination
4. 4. HR and Relocation Support
5. 5. Financial Reporting and Budgeting

• Provide end-to-end accounting services for individual contractors (B2B) registered in Poland (up to 30 people).
• Responsibilities include B2B registration processes, income tracking and accounting, preparing and filing tax reports, calculating tax liabilities, and monitoring tax payments.
• Offer expert consultation on Polish tax and compliance matters for contractors.
• Manage the daily operations and administration of the office, including organizing employee office visits and access.
• Oversee all general office functions: document management (flow), necessary procurement (supplies, equipment, services), and managing communication with landlords, vendors, and service companies.
• Ensure the office is fully equipped and supplied with necessary stationery, hardware, and services for seamless operation.
• Coordinate internal communication and interaction between various company teams.
• Monitor and control the execution of internal policies and operational procedures.
• Plan and organize internal meetings, corporate events, and visits from partners or clients.
• Assist HR and Management with the adaptation/onboarding of new employees and internal communication initiatives.
• Provide crucial organizational support during the relocation of employees from Ukraine to Poland, including assistance with obtaining necessary documents, searching for accommodation, distributing corporate merchandise, and managing other organizational matters.
• Monitor and ensure adherence to internal company rules, policies, and procedures.
• Maintain basic financial and administrative reporting, including tracking office-related invoices and expenses.
• Assist with the office budget planning and tracking.

Required Qualifications:

• Experience: 1+ years of experience in accounting, finance, or administrative roles.
• Education: Relevant professional education or completed courses in accounting/finance.
• Language:English proficiency at B1 level or higher (Intermediate+).
• Skills: Strong organizational skills, attention to detail, and a proactive approach to problem-solving.
• Knowledge: Basic understanding of accounting principles; willingness to quickly master Polish tax and FOP regulations.

This position offers stable employment based on a umowa o pracę (Employment Contract).

Stages:

1 - Сall with Recruiter (up to 30 min)
2 - Interview with the Finance Director and Recruiter (up to 1 hour)
3 - Interview with Co-founder (up to 1 hour)