Workplace Coordinator

Company Description

“We are a company that values diversity, inclusiveness, and innovative thinking."

Come grow with us.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. Partner with our business leaders locally and throughout Australia and New Zealand and operate in a core team across the region, working with a variety of stakeholders and contribute towards key deliverables. No matter where you are in your career, there's a path for you here at AECOM.

We’re committed to diversity, equity, inclusion, and belonging - because great ideas come from diverse perspectives. AECOM is proud to be a Fortune 500 Most Admired Company, a WGEA Employer of Choice for Gender Equality, #Work180 Equitable Workplace Awards 2025 Winner and an AWEI Bronze Tier LGBTQ+ Inclusive Employer.

Together with our clients, we are working to evolve and elevate the built environment across sectors including, social infrastructure, transit, technology and logistics, and commercial and corporate real estate, whilst focusing on solutions that promote long term health and wellbeing for all.

The Workplace Team provides overall in-house support to the Brisbane office. We manage the front-of-house, event coordination, and back-of-house operations including fleet vehicles, mobile phones and work from home kits. Coordination of supplies, consumables and office equipment in Brisbane and various project sites across northern Australia. Our aim is to be the ‘general knowledge specialists’ and connect people with the right solutions.

Job Description

This role supports the smooth day-to-day operations of the Brisbane office through managing access cards, security systems, fleet vehicles, and office assets, while ensuring the workspace remains welcoming and functional. Work closely with the Senior Workplace Coordinator and Concierge to ensure seamless office operations, timely support for staff and visitors, and efficient coordination of events, deliveries, and workplace services.

What will a day in this role look like:

• Program office access cards and manage security systems
• Assist with event support on Level 8 including catering, drinks and setup where required.
• Knowledge in Microsoft Teams, basic AV troubleshooting of room equipment to support staff meetings.
• Provide reception coverage / other team support where required.
• Manage the Brisbane Fleet including control of Fleet Gate, assist staff with fob creation, paperwork submission and day to day upkeep of cars. Work closely with the ANZ Travel team to ensure fleet is kept in good working order.
• Manage the AECOM Work from home Kits and other office assets when presented. Back-up for mobile phone management when the Senior Workplace Coordinator is on leave. 
• Help manage the day-to-day operations within the office including daily floor walks to ensure the space is kept in a safe and tidy order.
• Work with Building Mgmt. and Loading Dock on logistics including supplier deliveries / onsite contractors etc.

Qualifications

The following qualifications and experience are highly desired, but if you don’t tick all the boxes, you could still be a perfect fit for this role. Please apply, all applications will be considered.  

What are we looking for from you?

• Ideally, around 2+ years’ experience in workplace coordination, facilities management or operations management with a customer-centric focus.
• Outstanding people and communication skills with the ability to liaise with internal and external stakeholders at varying levels of seniority.
• Excellent working knowledge of the full Microsoft Suite with the ability to pick up new technologies quickly and efficiently. Exposure to AV systems is advantageous.
• Proven ability to multi-task and problem solve, with strong organisational skills.
• A track record of working within a tight-knit team and delegating tasks as required.
• Valid Drivers License (essential) and current (or willing to be trained) Fire Warden and First Aid trained.

Due to the nature of this role, you will be required to work full-time from our Brisbane office from 8:30 – 5pm. At times, before and after support may be required to support business needs.

Additional Information

Why you’ll love working with us

• Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
• Purchase up to 6 weeks additional annual leave per year
• Volunteer and representation leave
• Flex public holidays – swap Easter or other holidays for ones that suit you better
• Ready to push the limits of what’s possible?
• Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
• Purchase up to 6 weeks additional annual leave per year
• Volunteer and representation leave
• Flex public holidays – swap Easter or other holidays for ones that suit you better
• Ready to push the limits of what’s possible?

We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know.

Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible.

Learn more about life at AECOM: LinkedIn, Facebook , Instagram, X, YouTube - explore our AECOM voices, employee stories, latest projects, and much more!

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses.  Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/.

About Aecom

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.