Coordinator/EA

Location

Kasumigaseki Building 33rd Floor - Kasumigaseki Building 33rd Floor, 3-2-5 Kasumigaseki,

Business - Global Client Group

Brookfield is one of the world’s largest alternative asset managers, distinguished by a 100+ year heritage of owning and operating assets and businesses that form the backbone of the global economy. Brookfield’s Global Client Group provides insights and solutions designed to meet the evolving needs of a diverse group of investors around the world. GCG also manages institutional relationships, strategic partnerships and raises capital for Brookfield’s various private funds and Affiliate Managers.

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

About The Role

This person will be responsible for the following:

• Manage the main calendars and scheduling program specifics for all private funds and fundraising-related prospecting and diligence meetings across multiple asset classes, and for both internal and external stakeholders.
• Along with internal stakeholders, coordinate and execute virtual and in-person fundraise roadshows and other prospective investor meetings, reservation and administrative matters related to fund and investor seminars held in Japan and amy other related group events.
• Manage investor meeting logistics including booking rooms, catering, and transportation.
• Manage distributions lists and document repositories.
• Ensure programmatic upkeep of all marketing materials, including efficient filing, organization, and maintenance.
• Pro-actively generate monthly and ad-hoc activity reports as needed.
• Liaise with the compliance team on best practices.
• Schedule and manage logistics for internal and external firm-wide private funds events, specifically fund trainings, teach-ins, and launch sessions; activities include managing the technology, catering, materials, e-mail communications and other items as needed.
• Lead ad-hoc initiatives to improve Diligence Management Team’s operational processes
• Draft meeting agendas and briefing notes and organize meeting materials.
• Demonstrate, over time, awareness of fundamental business principles and understanding of overall firm structure and objectives to ensure appropriate decision-making protocols are followed.
• Available and responsive throughout each event and on-site management of events where necessary. Overtime work will be required, as needed.

About You

• Extraordinary attention to detail, pro-active approach to task management, and capable of sustained independent work.
• Able to prioritize calendars, meetings, responses and tasks with accuracy, concision, and professionalism.
• Excellent written and verbal communications skills.
• Demonstrated ability to handle confidential information appropriately.
• Seamless capability of holding professional interactions with various staff members at all levels and in multiple geographies
• Ability to manage a poised, task-oriented composition in a fast-paced environment, occasionally under time pressure, with a high level of professionalism and confidentiality.
• Ability to adapt to change and pro-actively seek and implement tasks as time allows.
• Ability to balance conflicting priorities to manage workflow and ensure the completion of essential projects.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.