Assistant Vice President, Control Data Management and Cash Reconciliations (MGS Oversight)

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

MUFG  (Mitsubishi  UFJ  Financial  Group)  is  one  of  the  world's  leading  financial  groups.  Headquartered  in Tokyo and with approximately 350 years of history, MUFG is a global network with around 2,300 offices in over 50 countries including the Americas, Europe, the Middle East and Africa, Asia and Oceania, and East Asia. The  group  has  over  150,000  employees,  offering  services  including  commercial  banking,  trust banking, securities, credit cards, consumer finance, asset management, and leasing.

As one of the top financial groups globally with a vision to be the world's most trusted, we want to attract, nurture  and  retain  the  most  talented  individuals  in  the  market.  The  size  and  range  of  MUFG's  global business  creates  opportunities  for  our  employees  to  stretch  themselves  and  reap  the  rewards,  whilst  our common values, to behave with integrity and responsibility, and to build a culture which is fair, transparent, and  honest,  underpin  everything  that  we  do.  We  aim  to  be  the  financial  partner  of  choice  for  our  clients, whatever  their  requirements,  building  long-term  relationships,  serving  society,  and  fostering  shared  and sustainable growth for a better world.

Please visit our website for more information - mufgemea.com

Main Purpose Of The Role

• Accountable for the effective management of the MGS team’s performance, ensuring they comply with the organisation’s governance policies and procedures
• Ensure MGS management team are clear on what is expected and how they are performing against KPIs
• Responsible for the oversight of a strong control environment in the offshore office
• Identify areas of risk and manage this through suggestion of implementation or execution of appropriate controls with MGS management
• With support of the Director identify and implement offshore operational efficiency and control improvements
• Ensure that procedures are in line with Head Office Standard documents, local requirements and market regulations are maintained by the offshore entity
• Where offshore incidents occur, ensure that these are escalated on a timely basis and appropriate preventative measures identified and implemented by the offshore team
• Support of projects and initiatives within the Bank that are then subsequently processed by MGS
• Establish strong relationships with all business units at an operational level that can be utilised by MGS
• Act as an ambassador for EMEA Operations with Branches, Front Offices, Middle Offices, support functions, clients and external organisations
• Participate in forums to discuss new business, process enhancement and issues
• Analysis of MGS metrics and measurements (including statistics) on performance to support business decisions, process and systems improvements and recognition of achievement
• Control and oversight checks on a Daily, Weekly and Monthly basis for MGS
• Ensure offshore team monthly meetings are conducted and are proactive
• Ensuring meeting agendas are dispatched and minutes are taken
• Monitor training for offshore members of staff alongside its management
• Project UAT and Testing when called upon, ensuring scripts encompass all eventualities and are relevant for offshore utilisation
• Oversight Management escalation in a timely manner. Attend meetings when required, and provide feedback of discussions
• Build relationships throughout MUFG to establish a peer network, gather relevant information and help to ensure effective inter-departmental collaboration
• Operate as product specialist providing subject matter expertise where required
• Ensure processes and covered and controlled, and create plans to ensure that tasks are completed, all checklists are adhered to and any issues are dealt with efficiently and effectively, ensuring that problems are promptly escalated where appropriate
• Be a contact point for team members and other departments, resolving questions and providing accurate guidance

Key Responsibilities

• To ensure completion of expected processing by MGS with accuracy, compliance to procedures and regulations, and within expected time frames
• Liaise with MGS management to resolve all staffing issues (performance, absences etc.), in line with internal policies and expectations
• Be a co-representative for the work stream at various meetings, and use knowledge and skills to ensure accurate and informative responses, giving guidance of appropriate approaches to new projects and tasks
• Ensuring processes are fit for purpose, through investigation of alternative options and escalation reporting when improvements identified and analysed
• Oversight of MGS team processing and performance and subsequent reporting

Work Experience

Essential:

• Significant back office banking experience.
• Demonstrable leadership experience including the ability to organise and effectively manage offsite team members to achieve goals.
• Experience of working in a fast-moving environment under time pressure whilst retaining strong attention to detail foe

Skills And Experience

Functional / Technical Competencies:

Essential

• Working knowledge of Microsoft products to Intermediate level (Word, Excel etc).
• A high degree of accuracy and attention to detail.
• Strong decision-making skills, with excellent communication (written and verbal skills).
• Recognise the need for change and the ability to generate new ideas.
• Knowledge of SWIFT, payment processing, FX/MM settlements & standard settlement instructions.
• Knowledge within an audit balance confirmation environment.
• Knowledge of account opening, closing and maintenance.
• Knowledge of static maintenance of system information; such as currency holiday registrations, Standard Settlement instructions for products: Treasury, Remittances and Loans; rate registrations (related to FX and P&L valuations), and other static registrations.
• Knowledge of Cash Reconciliation

Personal Requirements

• Excellent communication skills
• Results driven, with a strong sense of accountability
• A proactive, motivated approach.
• The ability to operate with urgency and prioritise work accordingly
• Strong decision making skills, the ability to demonstrate sound judgement
• A structured and logical approach to work
• Strong problem solving skills
• A creative and innovative approach to work
• Excellent interpersonal skills
• The ability to manage large workloads and tight deadlines
• Excellent attention to detail and accuracy
• A calm approach, with the ability to perform well in a pressurised environment
• Strong numerical skills

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.