Event Coordinator - Freelance, Remote

Event Coordinator - Freelance, Remote

• Department: Support & Leadership
• Employment Type: Full Time

Location: Philippines

• Reporting To: Client via Magic
• Compensation: $6.00 / hour

Description

About the Client
Our client is a growth-focused sales organization that partners closely with client-facing teams to streamline revenue operations and scale sales processes. We prioritize automation, data-driven CRM management, and creating sales enablement assets that empower reps to work autonomously. The company values continuous improvement and seeks an operations partner who loves building systems that make sales teams more effective.
Why does this role exist?
This role is being hired to secure high-impact speaking and exhibitor opportunities and to ensure flawless execution at conferences and trade shows so the client and their companies have consistent, professional physical presence. The Events Coordinator will remove logistical friction—handling research, bookings, negotiations, materials, staff coordination and post-event follow-up—so the client can focus on presenting and growing the business. Ultimately, this role exists to increase visibility, generate qualified leads, and maximize ROI from events.

The Impact You’Ll Make

Speaker & Exhibitor Bookings

• Research, identify and apply for speaking slots appropriate for the client and each company.
• Secure exhibitor tables and booth space for relevant companies at targeted events.
• Manage applications, contracts, deadlines and confirmations for both speaking and exhibitor opportunities.

Negotiation & Relationship Management

• Negotiate fees, booth placement, sponsorship packages and contract terms with event organizers.
• Build and maintain relationships with event hosts, organizers and industry contacts.
• Manage vendor and organizer communications to ensure favorable terms and smooth logistics.

Event Logistics & Materials Management

• Coordinate production, shipping and on-time delivery of event materials (merch, swag, tablecloths, roll-up banners, collateral).
• Assign and brief staff for event roles; create staff schedules and run-of-show documents.
• Oversee on-site setup, booth appearance, and any required technical or AV arrangements.

Event Research & Calendar Management

• Continuously research and aggregate targeted conferences and trade shows across industries (education, business/entrepreneurship, aviation/travel).
• Maintain an up-to-date event calendar to ensure coverage and speaking opportunities across companies.
• Prioritize events by audience fit, cost/benefit, and speaking potential.

Onsite & Post-Event Execution

• Provide hands-on support before, during and after events; troubleshoot issues and act as the main contact for organizers and staff.
• Prepare post-event reports summarizing outcomes, leads, and recommended follow-up actions.
• Coordinate lead handoff and follow-up plans with the client and internal team.

Skills, Knowledge And Expertise

Required:

• Minimum 1 year experience as an Event Coordinator or Booking Agent
• Demonstrable experience booking both speaking engagements and exhibitor booths at industry events.
• Proven negotiation experience with event organizers and vendors.
• Experience coordinating event materials, staff, shipping and on-site logistics.
• Comfortable using Asana, Google Workspace, Slack and Canva for event planning and collaboration
• WFH Set-Up:
• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home
• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

Your Superpowers:
Technical:

• Event research and calendar management
• Contract review and vendor negotiation
• Logistics coordination (shipping, booth setup, AV basics)
• Basic graphic/layout skills for collateral using Canva (or ability to coordinate designers)
• Proficiency with Asana, Google Workspace and Slack
• Highly organized with excellent attention to detail
• Strong communicator and relationship builder
• Proactive, resourceful problem-solver who can act independently
• Comfortable managing multiple events and deadlines simultaneously
• Calm under pressure and customer-service oriented

Soft skills / traitsYou should apply if...

• You love events and enjoy turning logistical complexity into polished experiences.
• You’re a proactive self-starter who anticipates needs and takes ownership end-to-end.
• You value relationship-building and can negotiate confidently on behalf of clients.
• You thrive in a fast-paced, remote environment and prioritize clear communication.

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday to Friday, 8 hours/day Eastern Time (schedule TBD).

Compensation:

• $6 per hour
• No benefits package included

Benefits