Manager, Corporate Services

Fasken is a leading international business law and litigation firm. With over 900 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut’ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

Manager, Corporate Services (Corporate Services Department) – Calgary, AB

Job Summary

Reporting to the General Manager, the Manager, Corporate Services is a working corporate Paralegal, responsible for senior level Paralegal work as well as managing Corporate Services operations, including providing leadership to the Paralegal(s) and a Corporate Search Clerk. The incumbent ensures the Paralegal(s) and the Corporate Search Clerk are fully utilized, workload is evenly distributed, client deadlines, filings and renewals are monitored and handled in a timely manner and high quality, cost-effective and efficient professional services are provided to the firm’s lawyers and their clients. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. 

Work Environment

Hybrid remote work arrangements are available with requirements as per business needs for onsite office support. The successful candidate must live in or around Calgary, AB and be able to commute to the office as often as required. While this is a hybrid role, the majority of the work may be onsite.

Fasken Calgary has a mandatory requirement of three (3) days in office and up to two (2) days remote, work permitting. In-office requirements are subject to change, based on business needs as determined by the Firm’s Management.

Standard core hours of work for the business are from 8:00 a.m. to 5:00 p.m.. As management, there are no set hours; however, this role is not overtime eligible and some flexibility will be required within the Firm's core business hours to meet the needs of the department. Some evening and weekend support may be required from time to time.

For Indigenous candidates interested in employment on-reserve, there may be an opportunity at Fasken to do so at our Alberta office situated on Tsuut'ina Nation, west of Calgary. Such candidates are encouraged to speak to Human Resources during the interview process to obtain additional information.

To Us, Success Means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations.
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
• Working collaboratively – you’re a self-starter who values working in a collaborative team-based environment.
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Approaching your work with agility and the willingness to learn and utilise new technology.
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
• Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues.
• Treating sensitive and confidential matters with discretion and diplomacy at all times.

Primary Responsibilities

Management Responsibilities:

• Paralegal(s) and Corporate Search Clerk: Assists in recruiting and participates in new hire orientations; provides guidance, motivation and direction; solicits regular feedback regarding performance; prepares performance reviews (probationary and annual) and addresses performance issues as they come up; works with HR, in cases where disciplinary action is required; leads regular meetings with team; and approves overtime and vacation.
• Workload Allocation: Oversees workload among Paralegal(s) and Corporate Search Clerk. Proactively identifies upcoming client events (e.g., closings) where Paralegal support may be required and coordinates the allocation of resources based on skill and availability. Follows up with lawyers and takes corrective action as required. Clarifies Paralegal and Corporate Search Clerk time on files to billing lawyers and recommends premiums and write-offs.
• Miscellaneous: Assesses department practices and processes to improve efficiencies and look for continuous improvement.

Senior Corporate Paralegal Responsibilities:

• Drafting corporate documents including agreements, resolutions, complex share provisions, documents for various types of transactions including corporate and tax reorganizations, documents relating to incorporation and organization, amalgamations, complex amendments, continuances and dissolutions.
• Assisting lawyers on complex transactions.
• Attending meetings with clients and lawyers to review documents and provide technical assistance.
• Conducting due diligence and minute book reviews and preparing reports outlining issues and deficiencies.
• Drafting closing agendas.
• Assisting with closings.
• Assisting with collection and drafting of checklists and precedents.

Required Knowledge and Experience

• A Paralegal diploma is required; however, an equivalent combination of education, lived experience, and professional expertise will also be considered.
• CORES III accreditation is required.
• A minimum of 10+ years of Paralegal experience (large firm experience preferred).
• Previous supervisory or managerial experience is required.
• Proficiency with MS Office, including Word, Excel, PowerPoint and Outlook.
• Extensive knowledge of the Business Corporations Act and the Canada Business Corporations Act.
• Experience with ALF database is considered an asset.
• Excellent verbal and written communication skills.
• Comfortable with using and learning technology.
• Strong attention to detail and accuracy.

Candidates who do not meet all the listed requirements are still encouraged to apply, as diverse experiences and perspectives are valued.

Reporting Structure

• This role reports to the General Manager – Alberta Region.

What We Offer:

Join our friendly, collaborative and rewarding work environment where your professional development is supported, and your contributions are encouraged and valued.  In a full-time, permanent role, we offer the following:

• A competitive salary and discretionary performance bonus program
• Flexible medical and dental benefits, including telemedicine services
• Hybrid work flexibility
• Short and long term disability insurance
• Employee and family assistance program (EFAP)
• Group retirement savings plan with matching contributions
• Paid vacation and sick days
• Personal days
• Wellness Subsidy and educational reimbursement
• Transportation monthly subsidy
• Maternity/parental leave top up
• Employee referral program
• Firm paid professional memberships related and required by role
• Opportunities to give back to your community through Firm initiatives

Diversity And Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility And Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Compensation

The salary range for this position varies based on market rates and experience levels of the qualified candidate. The base pay offered is based on factors such as location, job-related knowledge, skills, experience, internal and market equity. Candidates are encouraged to discuss desired salary ranges within the application and interview process to confirm alignment with budgeted compensation.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Your Application

The successful candidate will be detail oriented, a team player and will have excellent organizational & communication skills, both written and oral and the ability to manage multiple tasks in a fast-paced and superior client service environment. We provide a collegial work environment, competitive compensation and comprehensive benefits package.

Please submit your resume and cover letter in confidence through our candidate applicant portal on www.fasken.com.

We thank all candidates for applying; however, only qualified applicants will be contacted for an interview.