Administrator, Contracts and Invoices - (Hybrid)

Penguin Random House Audio (PRHA) is seeking a highly organized and detail-oriented Contracts and Invoices Administrator to join our team. The ideal candidate will be responsible for managing various contracts and invoices, ensuring compliance with industry standards, and facilitating smooth financial operations within the company. 

This role is based in New York City and will require a minimum of 2 days in the office per week. 

Specific Responsibilities Include:

• Create Non-Disclosure Agreements (NDAs) and all PRH Audio contracts. 
• Liaise with our union paymaster to ensure accurate and timely payments. 
• Assist in paying actors, directors, and vendors. 
• Regularly interface with Accounts Payable to ensure proper processing of invoices and payments. 
• Create Master Service Agreements, Project Statements, and custom contracts tailored to specific needs. 
• Study and memorize knowledge of our SAG-AFTRA agreement and the relevant payments therein. 
• Actively participate in hands-on tasks and projects. 
• Maintain friendly and skilled communication with all stakeholders. 

Please apply if you meet the following minimum requirements:

• Minimum of 4-5 years of experience in a similar role. 
• Proven experience in contract administration and invoice management. 
• Strong understanding of SAG-AFTRA agreements and payment structures. 
• Excellent organizational skills and attention to detail. 
• Ability to work independently and as part of a team. 
• Exceptional communication skills, both written and verbal. 
• Proficiency in relevant software and tools. 

Skills:

• Strong analytical and problem-solving abilities. 
• Ability to manage multiple tasks and meet deadlines. 
• Proficient in Microsoft Office Suite and contract management software. 
• Timely and professional communication across all mediums. 

Join PRH and be a part of a dynamic team that values creativity, collaboration, and excellence.  

Apply today to contribute to the success of the largest audiobook publisher in the world. 

This NYC-based role is a hybrid position with in-office responsibilities for a minimum of 2 days a week in the office. We will consider candidates who can work from a commutable distance to our offices at 1745 Broadway, which includes the tri-state area (NJ, CT, & PA). 

The salary for this position is $61,000.  All positions are currently eligible for annual profit award or bonus, subject to company results. 

Please apply by October 28th, 2025 and include your resume and cover letter for consideration. Before applying for any role at Penguin Random House, we recommend you review our applicant resources page and our FAQs page.  

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

 Company: Penguin Random House LLC | Job ID: 283630